Principal Administrative AssociateTimekeeper

The Agency
The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York Citys architecturally historically and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists researchers architects historians attorneys archaeologists and administrative employees. There are more than 38000 designated buildings and sites in New York City most of which are located in 158 historic districts across in all five boroughs.

Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development.

The Team
The Principal Administrative Associate is a key member of LPCs Administration Department which is responsible for personnel facilities management operations records management and financial management. This position reports to the Director of Financial Management.

Your Impact
With some latitude for independent initiative and judgment the Principal Administrative Associate supports the work of LPCs Administration Department performing timekeeping payroll and operations tasks.

Your Responsibilities
The Principal Administrative Associate serves as LPCs Timekeeper and performs duties which support the Administration Department:

Serve as agency timekeeper ensures employee timesheets are submitted/approved weekly;
Process time/leave for employees on paid leave LWOPs for anticipatory work;
Register users for DCD handscanners and troubleshoots handscanner issues;
Prepare biweekly payroll processes quarterly RIP/Longevity transactions and managerial lumpsum;
Analyze rules regulations and policies; retrieve and review information from the Payroll Management System (PMS) City Time Report Management and Distribution System (RMDS) and City Human Resource Management System (CHRMS);
Process/approve transactions in Citytime NYCAPS and Pi;
Maintain/monitor the agency vehicle operation including list of authorized drivers annual trainings track/schedule maintenance and related records;
Manage/maintain LPCs mail operations including maintenance of the prepaid postal stamp machine ensure that it is functional and alert supervisor when funding needs to be increased incoming/outgoing mail;
Provide operational support for Administration and Executive Departments which may include assisting with mailings lifting objects up to 20 pounds moving/relocating files or boxes etc.).
May serve as Workers Compensation Liaison and W2 Coordinator.
May serve as backup for coverage of personnel operations procurement and finance duties and
Undertakes special projects related to personnel and operational initiatives as directed by the Director of Financial Management and Director of Human Resources Management and Operations.

Qualification Requirements
You must be permanent in the title of Principal Administrative Associate to be considered for this position.
1.A baccalaureate degree from an accredited college or university and three years of satisfactory fulltime progressively responsible clerical or administrative experience at least one year of which must have been administrative experience or experience supervising staff performing clerical work of more than moderate difficulty; or
2.An associate degree or 60 semester credits from an accredited college or university and four years of satisfactory fulltime progressively responsible clerical or administrative experience including one year of administrative or supervisory experience as described in 1 above; or
3.A fouryear high school diploma or its educational equivalent and five years of satisfactory fulltime progressively responsible clerical or administrative experience including one year of administrative or supervisory experience as described in 1 above; or
4.Education and/or experience which is equivalent to 1 2 or 3 above. Education above the high school level may be substituted at the rate of 30 semester credits from an accredited college or university for 6 months of experience up to a maximum of 3 years. However all candidates must possess one year of administrative or supervisory experience as described in 1 above; or
5.Successful completion of one year of the Civil Service Pathways Fellowship program.

Preferred Skills
Strong knowledge of City personnel rules and regulations.
Strong knowledge and familiarity City applications: PMS NYCAPS CHRMS Pi and Citytime.
Excellent verbal and written communication.
Detailoriented excellent time management skills.
Valid NYS Class D Driver License a plus.
Proficiency with Microsoft Office Suite.
Maturity and professionalism.

How to Apply
Please submit resume and cover letter to: JobsNYC at

Please Note
The Landmarks Preservation Commission will only respond to qualified candidates. While we appreciate every applicants interest only those under consideration will be contacted.

If you were educated in a foreign school you must be able to submit an evaluation of your foreign education from an approved organization.

Final appointment is subject to approval by the Office of Management and Budget.

LOAN FORGIVENESS: The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with LPC qualifies you as a public service employee and you may be able to take advantage of this program while working fulltime and meeting the programs other requirements. Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements: Public Service Loan Forgiveness Federal Student Aid
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy. LPC employees can expect to work as part of a highly engaged passionate and inclusive workforce where everyones contributions are valued respected and make an impact on one of the best and most diverse cities in the world!

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime