Project officer- Health
Project officer- Health
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Job Description
Job Title: Programs Officer Health
Job Category: Programmes and Administration
Department/Group: Administration
Job Code: POHealth
Location: Yumbe Field Office LUCM
Travel: YES
Position Type: Full Time
Reportees: None
Reports To: Project Manager LUCM
Stakeholder relationships;
Internal: Admin Team Operations Team Teaching Team
External:Beneficiaries Partners etc.
Job Purpose:
To maintain compliance with set service standards rules (regulations) and procedures and to offer technical guidance on the Music for Health Inclusion project.
Key Result Areas/ Roles and responsibilities
Planning & Budgeting
Develop and periodically review the monthly and quarterly operational plans and budgets for effective implementation;
Develop and implement annual work plans and strategic plans of the project;
Prepare budgets and submit them for approval as regards to the project;
Partnerships & Resource mobilisation
Identify and establish key partners;
Maintains partner relationships and advises management on exists;
Initiate develop and nurture cordial relations with relevant government agencies both at District and subcounty levels partners vendors neighbours community leaders and the wider stakeholder fraternity;
Represent the Organization at relevant events and forums to ensure BfA is acknowledged as a legitimate partner/actor;
Support in the presentation of specific reports for updating donors and sponsors;
Update the Project manager on any new data trends that could be useful in telling a fundraising story;
Program management
Vet and verify all Healthcare Ambassadors and other programme beneficiaries;
Vet and Verify vendors suppliers and service providers and ensure that items especially those issued to beneficiaries meet the quality and safety thresholds;
Ensure safe use of equipment;
Contribute to the design of the interventions and development of tools with adequate consultation and participation of staff and other key stakeholders at all stages of implementation of the project;
Research and design Training Kits for the Healthcare Ambassadors programmes and ensure that they include the three elements of the project that is; Mental Health Menstrual Hygiene and Hand Washing;
Attend the weekly departmental meetings to update the team on operations
Performance Management
Ensure efficient utilization and timely accountability of funds and other resources allocated for the project activities by company policies;
Maintain a system for capturing documenting and disseminating experiences achievements lessons learnt and best practices to stakeholders while maintaining records for accountability purposes;
Identify and participate in operational research related to the project;
Ensure Healthcare Ambassadors clubs and related activities are taking place as per schedule. While coordinating activities of the clubs the PO must ensure age sensitivity to the information disseminated;
Monitoring & Evaluation
Ensure all M&E materials needed for the project are available for timely use;
Supervise regular data collection and ensure the quality of the data through random verifications and validations;
Support coordination of surveys focus groups and semistructured interviews and other periodic programme and project evaluations;
Learning & Development
Assist coworkers in understanding and implementing activities of the project;
Research and find affordable online or local learning opportunities and networks to build the capacity of the beneficiaries;
Plan for and conduct training for beneficiaries and other community members engaged in the project;
Support in the collection or compilation of success stories good practices and case studies;
Review the project M&E data and advise the team on implementation lessons and best practices.;
Share and disseminate knowledge and experience to improve the programme;
Compliance & Reporting
To always adhere to the organization s code of conduct and exhibit professionalism;
Be responsible for ensuring compliance with local district and national requirements both legal and relational about the project;
Prepare and submit quality and timely reports to stakeholders as per programme requirements and the monitoring & evaluation plan.
Submit periodic reports as per requirements/projects;
Perform any other duties as may be assigned by Management from time to time.
Key Performance Indicators (KPIs):
% of internal controls in place and implemented in administration
% of needsbased plan funded
Timely preparation of reports
% of work plan vs Actual
% of implemented evaluation recommendations
Quality of partnerships/ stakeholder relations
Requirements
Experience & Qualification:
At least three (3) years of relevant work experience
A bachelor s Degree in any relevant field from a recognized University/Institution
Job Personal Specifications and Desired Competencies:
Excellent analysis and communication skills;
Ability to collaborate with a multidepartment team;
Computer literacy;
Interpersonal and Communication skills;
Willingness to learn;
Ability to adapt to changes;
Human relations skills;
Employment Type
Full Time
