Executive Assistant
Executive Assistant
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Job Description
This position will provide executive support to the Cybersecurity Bangalore office. This is an individual contributor role responsible for performing business admin functions and providing executive support to members of the Cybersecurity Bangalore Leadership Team.
Essential Functions:
Primary function consists of providing general administrative support to the department
Act as a liaison problem solver and facilitator for the department
Establish and maintain effective and cooperative professional business relationships with all levels of management employees and outside contacts
Perform team support duties including ordering office supplies booking meeting rooms processing training registrations and updating distribution lists
Help plan onsite and offsite team meetings and events including coordinating conference room setup catering A/V and other logistical arrangements
Provide onlocation support for team activities such as group meetings and team outings
Coordinate onboarding of new employees and contractors and associated tracking
Assist with space management workspace move requests and submit facilities work orders
Keep team common areas such as break rooms scrum areas and meeting rooms tidy
Assist with travel arrangements for team and visiting team members
Assist with developing and updating PowerPoint presentations Excel spreadsheets and other charts and documents in support of team activities
Provide support for misc. projects and initiatives
Create purchase requisitions and assist staff with expense reporting and Finance issues
Partner and coordinate workload with other team members and provide backup support when needed
This role will require offhours work and responsiveness as well as occasional errands
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 23 set days a week (determined by leadership/site) with a general guidepost of being in the office 50% or more of the time based on business nee
Qualifications :
Basic Qualifications:
Must have a High School diploma or equivalent or relevant work experience
Preferred Qualifications:
2 or more years of work experience
Customer servicefocused with a professional presence and a confident and approachable personality
Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
Strong communication skills (both written and verbal) and ability to operate effectively and efficiently in a challenging fastpaced environment
Proficient in managing executive calendars and organizing worldwide travel
Skilled in Microsoft Outlook Word Excel PowerPoint and SharePoint.
Experience with Oracle iExpense and iProcurement helpful
Ability to multitask assist multiple team members at the same time and prioritize work effectively
Detailoriented and able to complete work assignments with a high degree of quality
Demonstrated initiative flexible highly organized and can anticipate and resolve problems before they escalate
History of creative problem solving ability to work well collaboratively and under pressure
Experience with event planning and project coordination highly desired
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
