Healthcare Virtual Assistant
Healthcare Virtual Assistant
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Job Description
Job Title: Virtual Assistant (Mental Health & Performance Practice)
Working Hours: 9AM to 5PM Mountain Time Monday through Friday
Salary Range: $/month
Holiday: Aligned with company holidays
Sourcing location: Philippines
Job Type: Fulltime
About Us:
We are a specialized mental health and performance practice dedicated to supporting professionals in a role requiring high focus and mental fortitude. Our focus is on optimizing mental wellbeing and peak performance through tailored strategies and expert guidance. We are seeking a detailoriented and proactive Virtual Assistant to support our daytoday administrative operations and special projects.
Role Overview:
As a Virtual Assistant you will play a key role in ensuring the smooth operation of our practice by handling HIPAAcompliant administrative tasks client communications and projectbased initiatives. This role is ideal for someone who thrives in a structured highperforming environment and is committed to confidentiality and efficiency.
Key Responsibilities:
- Manage inbound and outbound phone calls emails and text messages in a professional and timely manner.
- Maintain HIPAA compliance in all communications and administrative tasks.
- Create and manage superbills for client billing.
- Oversee scheduling and calendar management.
- Organize and monitor electronic documents and client records securely.
- Assist with content development newsletters and marketing initiatives.
- Support special projects to enhance client engagement and outreach.
- Perform other administrative tasks as needed to support business operations.
Qualifications & Skills:
- Proven experience in an administrative or virtual assistant role preferably in a healthcare or mental health setting.
- Strong understanding of HIPAA compliance and patient confidentiality.
- Excellent communication skills (written and verbal) with a professional demeanor.
- Highly organized with strong attention to detail.
- Proficiency in Microsoft Office Google Suite and other relevant digital tools.
- Experience using an Electronic Health Records system (eg. Simple Practice Theranest Kareo) a plus.
- Experience using Artificial Intelligence Assets (eg. Claude.ai ChatGPT NotebookLM Beautiful.ai) a plus.
- Ability to multitask prioritize and work independently.
- Experience with content creation marketing or newsletters is a plus.
Why Join Us
- Work remotely with flexible scheduling.
- Engage in meaningful work that impacts the wellbeing and performance of aviation professionals.
- Opportunity to contribute creatively to marketing and outreach efforts.
- Supportive and missiondriven work environment.
If you are a proactive detailoriented professional who values confidentiality and enjoys working in a dynamic setting we would love to hear from you!
Employment Type
Full Time
