Head of Administration Operations And Human Resource
Head of Administration Operations And Human Resource
Posted on :
17-01-2025
Employer Active
1 Vacancy
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Monthly Salary
RM RM 10000 - 15000
Vacancy
1 Vacancy
Posted on :
17-01-2025
Job Description
Administration
- Oversees the admin team.
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Organize and supervise other office activities (recycling renovations event planning etc.)
- Experience in comprehensive administration support such as office management staff welfare event organization procurement travel management fixed and asset management SOP/policy etc.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- To work with Admin Team to ensure the office process flow and functions are organised.
- Perform any other duties and responsibilities as specified when required by the management/Director.
HR Operations Management
- Overseeing the full employee lifecycle from recruitment and onboarding to performance management and learning and development.
- Partnering with managers to provide guidance on employee relations conflict resolution and other HRrelated matters.
- Maintaining compliance with all relevant employment laws and regulations.
- To liaise with government statutory bodies for legal and administration requirements.
- To support in the handling of disciplinary issues complaints grievance in accordance to Company policies and rules.
- To provide Human Resources advice to the Director so the company can make sound decisions.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Information Technology (IT)
- Develop and execute a comprehensive IT strategy aligning it with the companys overall objectives and goals.
- Manage IT team and admin team in fostering a culture of continuous improvement in the office need along with identifying technology needs and providing innovative solutions to enhance operational efficiency.
- Manage the IT budget ensuring costeffective use of resources.
- Lead the company to modernize IT infrastructure implement new systems and improve existing ones along with IT team.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Company Secretary
- To ensure requirements by Directors are communicated to external Company Secretary.
- Monitoring and complying with statutory and regulatory deadlines as per Company Secretary advise.
- To follow up and compile the necessary documentation for Directors and Shareholders review and signatory.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Finance
- To oversee Finance Team along with Finance Manager.
- To assist the Director to review cashflow and budget along with making sure payments are executed on time avoiding penalty.
- Seeking Directors approval of all relevant payments and payroll.
- To gather relevant information for the Director in support of decision making.
- To connect with Bankers and lead any bank application related to the company.
- To support project team with relevant project applications related to finance and project.
- Perform any other duties and responsibilities as specified when required by the management/Director.
Others
- To work with Director and Project Team in leading and supporting The Construction Industry
- Development Board (CIDB) for the company and to ensure all certification qualification and requirements are met.
- To work with Director and Project Team in leading and supporting Ministry of Finance (MOF) of the company and to ensure all certification qualification and requirements are met.
- Perform any other duties and responsibilities as specified when required by the
- management/Director.
Job Requirements
- Previous experience as a Personal Assistant Office Manager or similar role is required with experience overseeing Office Operations HR & Admin Finance & CoSec etc.
- Strong organizational and multitasking skills.
- Detailed and meticulous in completing tasks.
- Excellent communication and interpersonal abilities.
- Discretion and confidentiality in handling office matters.
- Ability to work independently and take initiative.
- Flexible and able to take on novel or adhoc tasks
- Valid drivers license and reliable transportation (must have own car).
- Ability to converse in English BM & Mandarin.
Remuneration
- Up to MYR 15000
Consultant in Charge
- Rodney Chong
- Travel Allowance RM 250 Per Month
- Hospitalization Insurance
- AL: < 5years 15 days >5 years 19 days
- Medical Claim: Maximum RM3000 per year
- Free Parking
- HP Claim: Capped at RM150 per month
Employment Type
Full Time
Key Skills
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