Luxury Travel Coordinator and Administrative Support Specialist
Luxury Travel Coordinator and Administrative Support Specialist
Posted on :
04-02-2025
Employer Active
1 Vacancy
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Jobs by Experience
2-5years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
04-02-2025
Job Description
This is a remote position.
Be on the HighEnd of the US Travel Industry as a FullTime Travel Coordinator and Admin Specialist
- FullTime 40 Hours per week
- Starts at Php 35000 per month
- US Business hours: 9:00 am to 5:00 pm New York GMT04 (Fulltime) 10:00 pm to 6:00 am Philippine Time Monday to Friday
We are seeking a Luxury Travel Coordinator and Administrative Support Specialist to craft exceptional travel experiences for VIP clients. In this role you will manage highend travel arrangements ensuring every journey is meticulously planned and executed to meet the standards of our client s luxury travel company. With a focus on U.S. destinations and a passion for delivering impeccable service you ll have the unique opportunity to make a lasting impact on our VIP experiences.
About the Role:
As a Luxury Travel Coordinator and Administrative Support Specialist you will handle all aspects of trip planning from researching and booking to coordinating logistics while managing administrative tasks that support the company s operations. Working within U.S. business hours you will support the team by organizing itineraries securing exclusive bookings and providing creative input for client proposals. You will work closely with both VIP clients and highend suppliers ensuring seamless luxurious experiences that align with the client s reputation for providing highend personalized services to discerning clients.
Why You ll Love This Role:
- Immerse in the World of Luxury Travel: If you re passionate about exploring and curating unforgettable journeys this role offers the chance to work closely with exclusive U.S. destinations and highend experiences.
- HandsOn Role in Luxury Experiences: Be at the forefront of delivering meticulously planned trips that provide VIP clients with a seamless memorable travel experience.
- Creative Freedom: Contribute to itinerary designs proposals and exclusive experiences with a personal touch.
- Professional Growth: Build your expertise in luxury travel coordination becoming a trusted point of contact for both clients and suppliers.
- HighEnd Network: Develop relationships with toptier suppliers and gain access to exclusive travel experiences.
Key Responsibilities:
Get Acquainted with Tools Platforms and Company Standards
- Study the clients luxury travel standards including brand values and service protocols.
- Familiarize yourself with VIP client preferences and specific expectations for luxury travel experiences.
- Observe current workflows for trip coordination booking and communication to understand key operational practices.
- Master tools and platforms such as Travefy Mailchimp and Google Suite
Coordinate Luxury Travel Experiences
- Research and plan travel destinations and secure bookings for hotels flights restaurants and exclusive activities focusing on VIP service.
- Build custom itineraries using Travefy to design detailed organized itineraries that reflect the luxury brand s standards.
- Manage proposals and communications by creating visually appealing proposals reaching out to suppliers and ensuring clear timely client communication.
Provide Administrative and Organizational Support
- Manage calendars and oversee schedules for clients and team members ensuring bookings and appointments are accurately tracked.
- Organize and maintain folders for trip documents bookings and itineraries following company protocols.
- Contribute to the daily coordination of administrative tasks with minimal supervision.
- Provide creative input and support the development of marketing materials that align with the company s highend aesthetic.
Build and Maintain Relationships with VIP Clients and Suppliers
- Serve as a trusted point of contact for VIP clients managing their travel needs and preferences.
- Demonstrate the ability to create proposals and reach out to suppliers to secure bookings.
- Develop strong connections with key suppliers to secure exclusive experiences and preferred services and enhance the company s portfolio of exclusive travel offerings.
- Refine automated email processes to deliver a personalized efficient client experience.
Streamline Travel Coordination Processes
- Identify process improvements and look for ways to make research and booking processes faster and more efficient.
- Optimize trip coordination by continuously enhancing internal processes for a seamless travel coordination workflow.
- Ensure quality control by regularly reviewing documentation ensuring no errors and adhering to luxury standards.
What We re Looking For:
- Detailoriented: Exceptional organizational skills with a resourceful approach to managing multiple tasks independently.
- Excellent Communicator: Clear and professional written and spoken English skills to communicate effectively with clients and suppliers.
- ClientCentric Mindset: Passionate about delivering exceptional service and personalized experiences for VIP clients.
- TechSavvy: Proficient with Travefy Mailchimp Google Suite and WhatsApp.
- Creative ProblemSolver: Ability to think outside the box to create unique travel experiences that meet luxury standards.
Requirements
Bachelor s degree in business administration communications or a related field.
25 years of experience in customer support operations or luxury travel coordination.
Expertise in U.S. travel destinations and luxury travel experiences.
Highly organized and autonomous with a proven track record in managing multiple tasks.
Proficiency with Travefy Mailchimp Google Suite and WhatsApp.
About Remote Workmate:
At Remote Workmate we do more than fill positions we re redefining the way remote work works. As pioneers in the BPO industry we don t just follow trends; we set them. Our mission is to empower businesses by connecting them with top Filipino talent leveraging innovation and technology to drive the future of work.
We believe that the right people paired with the right tools and mindset can revolutionize any business. Unlike traditional BPOs that prioritize speed over substance we focus on quality strategic fit and longterm success acting as a true extension of our clients teams.
Joining Remote Workmate means being more than just a VA it s an opportunity to be part of something transformative. If you re all about developing smart strategies harnessing the power of technology and advancing into leadership this is where your career can truly take off.
- 2-5 years of experience in customer support or operations, preferably in the travel or hospitality sectors. - Communication Skills: Excellent written and spoken English. - Travel Expertise: Knowledgeable about U.S. travel destinations and luxury travel experiences. - Organizational Skills: Highly organized, autonomous, and resourceful in managing multiple tasks. - Technology Proficiency: Proficiency in Travefy, Mailchimp, Google Suite, and WhatsApp.
Education
- Bachelor s degree in a relevant field such as business administration, communications, or a related discipline.
Employment Type
Full Time
Company Industry
Key Skills
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