USAdministrative AssistantContractor
USAdministrative AssistantContractor
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1 Vacancy
Job Description
A Department Assistant provides administrative and clerical support to a specific department within an organization. This role is essential for ensuring the smooth operation of departmental activities and requires a combination of organizational communication and multitasking skills.
Key Responsibilities:
1. Administrative Support:
o Perform general office duties such as answering phones managing correspondence and scheduling appointments.
o Prepare format and edit documents reports and presentations.
o Maintain filing systems and manage records both electronic and paper.
2. Coordination and Communication:
o Serve as a point of contact between the department and other internal or external parties.
o Coordinate meetings conferences and events including booking venues and arranging logistics.
o Facilitate communication within the department by distributing information and relaying messages.
3. Data Management:
o Enter and update data in databases and spreadsheets.
o Compile and generate reports as required by department staff.
o Ensure data accuracy and confidentiality.
4. Project Assistance:
o Assist with departmentspecific projects and tasks providing support as needed.
o Track project timelines milestones and deliverables.
o Conduct research and gather information relevant to departmental projects.
5. Resource Management:
o Monitor and order office supplies and equipment.
o Maintain inventory of department resources and ensure they are wellorganized and accessible.
o Coordinate with vendors and service providers for office needs.
6. Customer Service:
o Greet and assist visitors clients or customers directing them to the appropriate department staff.
o Address and resolve routine inquiries and issues from internal and external stakeholders.
7. Compliance and Procedures:
o Adhere to company policies and procedures ensuring departmental compliance.
o Assist in developing and implementing departmental procedures and guidelines.
Skills and Qualifications:
Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
Communication Skills: Strong verbal and written communication skills.
Attention to Detail: High level of accuracy in work and recordkeeping.
Computer Skills: Proficiency in office software (e.g. Microsoft Office Suite) and familiarity with office equipment.
Interpersonal Skills: Ability to work well with others and provide excellent customer service.
ProblemSolving Skills: Ability to address and resolve issues independently.
Confidentiality: Ability to handle sensitive information with discretion.
Education and Experience:
High school diploma or equivalent; additional administrative training or certifications are advantageous.
Previous experience in an administrative or office assistant role is preferred.
Additional Details
- What is the maximum hourly pay rate you want to pay to the temporary worker : 25.00
- Work Hours (eg. MondayFriday 8AM5PM) : 8AM to 4PM
- Actual Job Title : Department Assistant
- Actual Work Location : Provide a complete address if actual work location differs from the work location selected above.
- Job Type : White Collar
- Sub Function : GM
- Anticipated Schedule : Full Time
- When do you anticipate converting contractor to permanent status : (No Value)
- Contractor Name (provide a name if you have identified a person for this job posting) : (No Value)
- Contractors Email Address or Phone Number : (No Value)
Employment Type
Full Time
Key Skills
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