Office Administrator - Vertiv
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Job Description
Job opportunity Vertiv is looking for a new Office Administrator to join our dynamic team in Riyadh Kingdom of Saudi Arabia!
Who are we
This is an officebased role with occasional support for external events. Provides general office support with a variety of clerical activities and related tasks. The office administrator will be responsible for answering and directing incoming calls mail distribution the flow of correspondence requisition of supplies and officerelated items as well as additional clerical duties. Other responsibilities include making travel meeting arrangements and supporting the Regional Director as needed.
What kind of work will you be doing
- Manage all officerelated matters such as office stock / kitchen supply/stationery maintenance meeting room booking arrangements for meetings training sessions or events.
- Drafting and issuing official letters office announcements and other communications.
- Negotiate hotel contract agreements and pricing.
- Negotiate with local vendors and suppliers.
- Assisting Stakeholders / employees requests.
- Making payments for office monthly utility bills.
- Supervise the office helper to ensure the office is tidy and well organized.
- Welcome guests and visitors and ensure required attention is provided.
- Key point of contact for the building management.
- Desk preparation for new hires in collaboration with the IT Team (IT Hardware).
- Answer any inquiry through phone/email and forward to the correct person.
- Sends/Receives all shipments/deliveries from DHL/Aramex/any courier and distributes to respective parties.
- Responsible for ordering food for meetings/trainings/events.
- Ordering & editing the templates for employees Business Cards.
- Hotel/Accommodation/Transportation and flight booking as requested for employees who cannot use selfservice or for all external visits as required.
- Responsible for the management of all contracts related to the office operations.
- Responsible for the office compliance with all local rules and regulations.
- Handling medical group insurance; renewal addition deletion preparing employee census information (yearly).
- Handling employees Life & Workmens Compensation; renewal addition deletion (yearly basis).
- Monitoring daily attendance and preparing weekly/monthly.
What Would Be the Perfect Qualifications
Graduate in any discipline with 34 years of experience in office administration role.
The successful candidate will embrace Vertivs Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS : Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
Customer Focus
Operational Excellence
HighPerformance Culture
Innovation
Financial Strength
OUR BEHAVIORS
Own It
Act With Urgency
Foster a CustomerFirst Mindset
Think Big and Execute
Lead by Example
Drive Continuous Improvement
Learn and Seek Out Development
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring terms of employment mobility training compensation and occupational health without discrimination as to age race color religion creed sex pregnancy status (including childbirth breastfeeding or related medical conditions) marital status sexual orientation gender identity / expression (including transgender status or sexual stereotypes) genetic information citizenship status national origin protected veteran status political affiliation or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position you can request help by sending an email to confidential If you are interested in applying or learning more about this role please visit the companys career page located on Vertiv.com/Careers.
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Employment Type
Full Time
