Team Coordinator UK IE

The Team Coordinator will proactively support the Regional Director and category teams in managing the contractual and team administrative needs aligned to Universal franchise category and consumer priorities.

Key Responsibilities

• Data entry of Licensee deal memos across all categories into CRM/RSG system. Tracking critical path from businessplan submission to contract execution. Manage the tracking contract workflow.
• Manage the  administration requirements for establishing new licensee contracts; ensuring records are uptodate for existing licensee partners; and communication to relevant stakeholders of contractual obligations where required.
• Lead new licensee onboarding ensuring seamless transition. Assist licensees with GBS and factory audit support quarterly royalty report submissions tracking and outstanding invoices and system support ie: media box.
• Manage all asset management processes and NDA requests.
• Creating and setting up new vendor accounts raising purchase orders (using SAP) and coding invoices for payment following through as required to ensure timely payment and quarterly tracking and pacing of direct costs.
• Assist in supporting quarterly forecast process to set deadlines.
• Manage weekly team updates for senior management and ELT dashboard.
• Maintaining databases spreadsheets/tracking documents and the distribution of licensee lists brand presentations and other sales materials.
• Proactive diary management the Regional Director and the coordination of domestic and international travel plans.
• Administrative support with monthly travel and expense reports for the commercial team
• Management of adhoc administrative duties to frequent deadlines

Qualifications :

• Excellent administration skills combined with the ability to balance and prioritize workload across teams and markets including complex diary management booking meetings and travel.
• Top level organizational skills with ability to work under pressure with high attention to detail and prioritize to frequent deadlines.
• Proactive team player with strong communication skills at all levels.
• Data entry experience and proven attention to detail essential to role.
• Ability to multitask and adapt to moving deadlines.
• Strong interpersonal and communication (verbal and written) skills.
• Confident to liaise with multiple departments internally and with external international partners.
• Selfstarter with the ability to work independently as well as collaboratively within a team.
• Strong PC skills with Intermediate to advanced knowledge of Word Excel and PowerPoint. Knowledge of Keynote and Mac.
• Business administration qualification or Degree level education.
• Selfmotivated professional with ability to work independently and take charge.
• Able to work in a matrix organization.

About You

• Open learner enthusiastic highly motivated and willing to learn.
• Resilient not afraid to fail getting back up and keep putting in the effort. Confidence to contribute to discussions.
• Global & holistic thinker understand the wider context.
• Confident being self brings full personality and interests to work.
• Lighthearted a sense of humour dealing patiently with frustrations.
• Passionate energetic engaged positive and desiring to make a difference.
• Adaptable agile & flexible able to pivot quickly adapt strategies and deal with change.
• Good communicator honest transparent and flexible depending on the audience. The ability to influence stakeholders.
• Willing to get stuck in hard worker who is not rigid with the ability to prioritize manage own time and respond quickly and efficiently.
• Sociable actively develops relationships making time to get to know people. Easygoing and fun. Team player.

We are proud to be a Disability Confident Employer and well do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process speak to our recruitment team who will be happy to support you. Accessibility Statement NBCUnicareers

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .