Team Operations Analyst

Objectives and scope of the position:

• To provide direct assistance to Partner with the daily management of word processing diary management and general secretarial support.
• Managing the Townsville office and maintaining to a high standard.
• To provide assistance to KordaMentha personnel with administrative queries and requests in a timely manner.
• Analyse financial information diagnose issues and prepare recommendations for our clients

Duties and responsibilities:

Analyst:

• Build strong collaborative relationships with internal stakeholders across all service lines
• Work as part of an engagement team across multiple workstreams
• Analyse financial information diagnose issues and prepare recommendations for our clients
• Help clients evaluate and understand the performance and position of their business
• Work collaboratively with the team as they deliver creative and innovative solutions for their clients
• Assist Townsville office with time recording billing and WIP management
• To assist professional staff in obtaining ASIC documents from Equifax online
• Assist staff with inhouse document mailouts including mail merging stuffing and franking of envelopes

General administration:

• Organise travel itineraries including booking travel accommodation processing visa and passport requests as required
• Work with Executive Assistants in Australia to coordinate team meetings and events
• Word processing tasks such as the review and finalisation of letters reports creating and editing PDF documents
• Prepare expense reports for Partner
• Assist with document finishing tasks such as scanning photocopying faxing and binding
• Communicating with suppliers as required (amenity and stationery)
• Regularly updating Business Procedures and Office Support Guides/Documents
• Maintaining merchandise and staff amenities and undertake regular stocktakes
• Ensure information relevant to Office Support areas are regularly updated on KMnet (floorplans guides etc)
• Building and Office Management
• Maintain stock of corporate merchandise and distribution
• Assist staff with IT equipment requirements
• Organise general office maintenance as required

Assist P&C:

• Completion of new starter forms
• Organise workstation allocation
• Liaise with IT and ensure all equipment is set up
• The preparation and setup of all staff new starter workstations and stationery/merchandise requirements

Qualifications and experience/skills required:

• 3 years prior experience in a similar role.
• Tertiary qualifications in an accounting or finance related field would be preferred.
• A desire to work collaboratively and contribute in a team environment.
• Strong written and verbal communication skills that enable you to interact at all levels of our client organisations and within our team.
• Structured problemsolving skills
• Organisation and project management skills
• Excellent telephone manner.
• Well presented.
• Client service oriented.
• Ability to interact in a professional manner at all times.
• PC literate including advanced Microsoft Office (Word Excel PowerPoint and Outlook).
• Ability to manage areas of responsibility and take initiative.
• Ability to work independently as well as part of a busy and dynamic team.
• Desire to take ownership of tasks assigned.
• Strong verbal interpersonal and communication skills.
• Accurate spelling and typing.
• Reliable.
• Flexibility in relation to working hours as well as being able to change priorities and tasks as required.
• Attention to detail.
• Proactive.
• Ability to adopt a hands on approach.

Additional Information :

Diversity

Applying a different mindset is at the heart of everything KordaMentha does and it is fuelled by the diversity of our peoples experiences and backgrounds. We believe there is strength in difference and because of this we encourage you to apply even if you do not meet all the requirements of the position description.

We are committed to enhancing diversity within the firm and celebrating differences. We do not discriminate based on race ancestry religion physical or mental disability marital status sex sexual orientation gender identity or expression or age.

Remote Work :

No

Employment Type :

Fulltime