HR Coordinator - Global Mobility
HR Coordinator - Global Mobility
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Job Description
Position Summary:
The HR Coordinator Global Mobility supports the Global Mobility team by coordinating all logistical and administrative tasks related to employee relocations ensuring compliance with immigration requirements. This role requires excellent organizational and communication skills along with attention to detail.
Primary Responsibilities:
Service Delivery & Operational Support
- Support the Global Mobility Lead with immigration and relocation operations.
- Coordinate with thirdparty vendors for flights and accommodations for relocated employees.
- Maintain accurate records of immigration status documents and relocation activities within global mobility software.
- Collect and manage essential immigration status documents from employees ensuring timely followup.
- Maintain complete and accessible records for OTGs foreign employees.
- Escalate urgent matters to the Global Mobility Lead as necessary.
Risk Management & Reporting
- Track work permit expirations and key deadlines notifying employees and managers in advance.
- Prepare and provide regular and ad hoc reports on foreign workers.
- Update records upon receiving renewal or permanent residency documentation notifying HR and payroll of changes.
- Ensure consistency by documenting and updating relevant processes.
- Take a proactive solutionfocused approach to operational challenges.
Teamwork & Collaboration
- Work collaboratively with internal teams and external partners.
- Contribute to continuous learning and team development.
- Provide backup support to maintain operational continuity.
Qualifications :
Required:
- Bachelors degree or College Diploma in HR Management or related field.
- Must have basic knowledge of various types of immigration status documents and PR programs.
- Strong data accuracy and attention to detail.
- Ability to meet deadlines in a fastpaced environment.
- Professional work ethic with a commitment to exceptional employee service.
Preferred:
- 23 years of HR or global mobility experience.
- Coursework in Relocation Services or Global Workforce Management.
Key Competencies:
Behavioral:
- Planning and organizing
- Goaloriented execution
- Collaborative teamwork
- Continuous improvement mindset
Technical:
- Proficient in Excel Word PowerPoint Adobe Acrobat MUST have advanced computer literacy
Additional Information :
Why OTG
Welcome to Ontario Transit Group (OTG) located in the heart of Downtown Toronto where diversity and passion collide. As we work on the groundbreaking Ontario Line project we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees organizes family events and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews salary increases comprehensive health benefits generous RRSP matching industry education support and career development opportunities.
At OTG we embrace diversity recognizing that it strengthens us as a team and as a company. We are an equalopportunity employer encouraging applications from all interested candidates. We value Indigenous people racialized people neurodivergent people people with disabilities and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If youre ready to be part of our dynamic team in one of the worlds most diverse cities dont wait any longerapply now!
While we appreciate your interest only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
