Administrative Coordinator - Rodeo Production
Administrative Coordinator - Rodeo Production
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Job Description
Under the supervision of the Head of Department of Rodeo Production the administrative coordinator supports the management team executive producers and business development efforts by coordinating a range of administrative tasks and tools. This role will be in charge of updating the visual tools of the production department including website and newsletters maintaining CRM entries and dashboards and collaborating with the marketing department on Rodeo Prod initiatives. This position also includes the coordination of the financial closing aspects of the production gathering and transferring financial data to the finance department during the projects. The admin coordinator supports talent representation tasks such renewal usage negotiations with clients development strategies application and communications with Rodeo Roster.
Main Responsibilities
- Maintain and update the website create and send newsletters build presentations and assemble director reels (Slate).
- Act as an artist representative by conducting outbound outreach managing contract updates handling rights renewal estimates and booking artists.
- Coordination of expense entries for production collection and transfer of financial data to the finance department during project closures preparation of Scope of Work documents and other related presentations.
- Coordinate internal projects and plan special events such as Lunch and Learn sessions with agencies artist meetings etc.
- Work with finance and production teams to gather invoicing information and facilitate production project closures.
- Maintain dashboards and key performance indicators (KPIs).
- Ensure Netsuite (CRM) is kept uptodate in collaboration with other departments;
- Support the Rodeo ADS sales team across markets to help achieve revenue goals and sustain healthy client relationships.
Qualifications :
- 13 years in a similar position with significant experience in advertising agencies and production houses.
- Degree in Administration Communication or any other related field.
- Excellent organizational skills attention to detail and the ability to handle multiple priorities.
- Creative and solution driven.
- Strong communication skills within a creative environment
- Fluent in both French and English.
- Advanced proficiency in Google Suite and Microsoft Office Suite.
- Familiarity with tools like Monday Netsuite CRM environments and Shotgrid a nice to have.
The person in this role will work closely with our teams in Toronto Vancouver and Los Angeles. They will also be involved in communications with our clients worldwide to highlight the technical and creative capabilities of RodeoFX.
Additional Information :
- Fulltime Permanent Contract ;
- 5 paid sick/personal days ;
- 2 additional statutory holidays in the winter holidays ;
- Group Insurance access to Dialogue online support and to an Employee Assistance Program (EAP) ;
- RRSP with employer contribution ;
- Discounts on public transports several spas sports classes art centers cafes furniture and several other local businesses.
Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world identify challenges and to design and deliver projects.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
