Admin Assistant IKEA Food IKEA Cheras
Admin Assistant IKEA Food IKEA Cheras
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Securing the correct flow of ordering goods receiving and invoices
Registration of orders and securing order confirmation
Registration of delivery notes
Secure matching of delivery notes against order documents and take actions upon deviations
Registration of waste
Registration of transfer in/transfer out documents (internal stock adjustments) as well as the proper handling of associated costs
Coordination of regular stock counts (delegate counters and prepare necessary paperwork)
Ensure that inventory management is performed in the most efficient way according to IKEAs processes (such as handheld devices etc.)
Identify stock deviations and alert management in order that proper actions are taken
Registration of stock corrections when required
Ensuring that invoices match the delivery note identify deviations and alert management in order that proper actions are taken
Be the control person against the orderer of goods according to the 4 eyes principle
Control point for all IKEA Food invoices before submission to Finance/accounting department and checking all mandatory requirements. Invoice coding on IKEA Food invoices according to bookkeeping demands.
Register approved credit notes in the system
Timely and correct registration of activities
Ensure correct financial handling of stock
Secure that proper end of period reports are existing
Cooperate with country Business Analyst to secure the correct setup of local articles promotions and combos prices etc.
Providing the management with business information such as regular and adhoc reports KPIs activity followups
Identify articles requiring inventory spotchecks and coordinate the spotchecks
Support management with monthly accrual process
Carry out all actions in accordance with local laws as well as IKEA internal rules and guideline
Qualifications :
Proficient in MS Office especially Excel and PowerPoint.
Familiar with local legislation on the importation of food products.
A basic understanding of store IKEA Food operations.
Good coordination and communication skills.
Good attention to detail and the ability to prioritize and organize individual duties in order to make the most efficient use of time available.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
