Administrative Clerk
Administrative Clerk
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Job Description
Key Responsibilities:
Manage and maintain executive schedules including appointments meetings and travel arrangements.
Prepare and edit correspondence reports presentations and other documents.
Answer phone calls take messages and respond to inquiries professionally and promptly.
Coordinate and organize meetings including preparation of meeting agendas taking minutes and following up on action items.
Maintain organized and uptodate filing systems (both electronic and paperbased).
Assist with daytoday office operations including ordering supplies handling mail and managing office equipment.
Collaborate with team members to support projects and ensure deadlines are met.
Perform basic bookkeeping tasks such as processing invoices and tracking expenses.
Serve as a point of contact for internal and external stakeholders ensuring clear and professional communication.
Maintain a high level of confidentiality and discretion with sensitive information.
Preferred Skills:
Experience handling confidential or sensitive information.
Familiarity with basic accounting and bookkeeping practices.
Prior experience in supporting seniorlevel management.
Ability to multitask and adapt to changing priorities.
Work Environment:
Officebased role with occasional flexibility.
Ability to sit for extended periods and perform repetitive tasks.
May require occasional lifting of office supplies or equipment.
Employment Type: Fulltime
Salary: $20.00 per hour.
We are seeking a highly organized proactive and resourceful Executive Assistant to provide comprehensive administrative support. The ideal candidate will have exceptional attention to detail strong communication skills and the ability to handle sensitive information with discretion. This role requires the ability to work independently while effectively managing competing priorities in a fastpaced environment.
Key Responsibilities:
1. Administrative Support:
Manage calendars appointments and meetings ensuring optimal time management and preparation.
Organize and coordinate travel arrangements including flights accommodations and itineraries.
Prepare agendas and meeting materials and take detailed minutes as needed.
2. Communication and Coordination:
Draft proofread and edit correspondence reports and presentations.
Respond to emails and phone calls promptly prioritizing urgent matters.
3. Project Management:
Track and follow up on tasks projects and deadlines to ensure timely completion.
Assist in the preparation and organization of key projects and initiatives.
Research and compile information for decisionmaking and presentations.
4. Operational Efficiency:
Maintain organized records and filing systems both digital and physical.
Monitor and manage expense reports budgets and invoices.
Identify and implement process improvements to enhance workflow efficiency.
5. Miscellaneous Support:
Assist with personal errands and special projects as needed.
Handle confidential information with integrity and professionalism.
Excellent organizational and timemanagement skills with the ability to prioritize and multitask effectively.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with project management tools.
Strong written and verbal communication skills.
Ability to work independently with minimal supervision and maintain a high level of confidentiality.
Positive attitude adaptability and a proactive approach to problemsolving.
Bachelor s degree preferred but not required.
Competitive salary and benefits package commensurate with experience.
Interested candidates should submit a resume and cover letter detailing relevant experience and qualifications. Apply at
Requirements
Qualifications:
High school diploma or equivalent; associate s degree or bachelor s degree preferred.
Proven experience as an Administrative Assistant Office Administrator or similar role.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with office management software.
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Excellent written and verbal communication skills.
Attention to detail and problemsolving abilities.
Ability to work independently and as part of a team.
Professional demeanor with strong interpersonal skills.
Benefits
Technical Skills High school diploma or equivalent; associate s degree or bachelor s degree preferred. Proven experience as an Administrative Assistant, Office Administrator, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines. Excellent written and verbal communication skills. Attention to detail and problem-solving abilities. Ability to work independently and as part of a team. Professional demeanor with strong interpersonal skills.
Education
High school/GED
Employment Type
Full Time
