Administrative Management Assistant
Administrative Management Assistant
Posted on :
25-12-2024
Employer Active
1 Vacancy
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Job Description
Responsible for directly assisting QueP/PM in administrative tasks. Partially providing support to top management same as actively lead specific plant relevant activities.
Qualifications :
- Administrate organize and cleanup PM (Plant Manager) agenda
- Prepare and schedule PM compliance dialogues
- Track costs in PM Cost Center to achieve expense target and participate in PM cost center management review
- Prepare executive presentations (internal external)
- Lead Weekly Leadership Meeting: Prepare agenda moderate and follow OPL
- Act as concierge for first hand topics
- Administrate car fleet
- Execute 6ss in indirect areas
- Handle plant meeting rooms resources. In case of user trouble eRoom master of role
- Review and update Plant calendar (on demand)
- Ensure updated invitations participants and QueP LT (Leadership team) and XLT (Extended leadership team) members distribution lists
- Ensure monthly update of plant outlook groups
- Organize catering services for plant management events
- Create POs for plant services (e.g. printers mobiles internet)
- Organize plant visits (executive management top management customer)
- Prepare (collect information) for regional meetings
- Host visits (prio and during stay in the plant)
- Execution of all costs reimbursements End to End for plant management (including Business trip planning)
- Administration of business equipment (e.g. office supplies)
- Check and update File shared services in server
- Lead special projects
Additional Information :
Languages:
- English Advanced level (spoken and written)
- German Desired
Experience in a similar role >3 years
Technical Skills:
- Bachelor degree
- Microsoft Office (Outlook Excel Power Point Word Visio Power BIProject) Advanced
- SAP Intermediate
Soft Skills:
- Customer Oriented
- Cooperation
- Systemic thinking
- Interdisciplinary and out of the box thinking
- Selfdriven
- Problem solution oriented
- Ability to prioritize activities (important urgent high impact tasks)
- Desire to add value in a growing organization.
- Self driven to organize create and improve existing processes and tasks
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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