Senior ExecutiveAssistant Manager
Senior ExecutiveAssistant Manager
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
Overview
The Senior Executive/Assistant Manager plays a crucial role in supporting the management team in driving operational excellence and enhancing overall organizational effectiveness. This role is pivotal in ensuring that projects align with company objectives and are executed efficiently. The Senior Executive/Assistant Manager acts as a liaison between various departments facilitating communication and collaboration to achieve strategic goals. The ideal candidate will contribute to the development and implementation of innovative strategies that optimize productivity and improve service delivery. With a focus on achieving results and fostering a positive work environment this position is vital for helping the organization navigate challenges and seize growth opportunities. They will often serve as a mentor to junior staff guiding them in professional development and enhancing team performance. Overall this role contributes significantly to building a cohesive and highperforming team that can adapt to the everchanging landscape of the industry.
Key Responsibilities
- Coordinate daily operations to ensure efficiency and productivity.
- Documentation Management: Review and authorize master and controlled documents to ensure alignment with quality standards and regulatory requirements.
- Quality Review Process: Conduct comprehensive reviews of complaints change controls Out of Specification (OOS) reports risk assessments and deviations and initiate investigations including Corrective and Preventive Actions (CAPA).
- Documentation and SOPs: Review and approve critical quality documents including Standard Operating Procedures (SOPs) Batch Manufacturing Records (BMRs) Batch Packing Records (BPRs) Annual Product Quality Reviews (APQRs) Quality Risk Management (QRM) documentation Site Master Files Validation Master Plans and the Quality Manual.
- Qualification and Validation Oversight: Approve qualityrelated documents such as qualifications validations change controls and APQRs to uphold quality assurance standards.
- Internal Audits: Conduct and coordinate internal quality audits to ensure compliance and foster continuous improvement.
- Training and Development: Organize and conduct training sessions for staff on key quality topics to enhance awareness and compliance with quality standards.
- External Audit Support: Assist in external quality audits to ensure adherence to all regulatory requirements.
- Technical Support: Provide technical support and guidance to marketing teams and customers on qualityrelated matters.
- Assist senior management in strategic planning and decisionmaking.
- Supervise team members offering guidance and performance evaluations.
- Manage project timelines and allocate resources effectively.
- Prepare and present regular reports on project status and departmental performance.
- Develop and implement operational policies to streamline processes.
- Foster a positive team culture and encourage professional growth.
- Conduct market research to identify opportunities for improvement.
- Collaborate with other departments to achieve organizational goals.
- Manage budgets and allocate funds to various projects.
- Identify risks and develop mitigation strategies.
- Ensure compliance with company policies and industry regulations.
- Participate in recruitment and onboarding processes.
- Assist in the development of training programs for staff.
- Communicate with stakeholders to manage expectations and deliverables.
Required Qualifications
- Master degree in business administration management or related field.
- 35 years of experience in a similar position.
- Proven track record of managing teams effectively.
- Strong understanding of project management methodologies.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite and project management software.
- Ability to analyze data and make informed decisions.
- Experience in budgeting and financial management.
- Strong organizational and multitasking skills.
- Experience in conducting market research and analysis.
- Demonstrated leadership abilities and teambuilding skills.
- Knowledge of industry trends and best practices.
- Willingness to adapt to changing priorities in a fastpaced environment.
- Attention to detail and commitment to quality.
- Strong interpersonal skills and ability to work collaboratively.
- Professional certifications in management or project management are a plus.
quality assurance,budget management,team management,documentation management,project management,communication,data analysis,interpersonal skills,iqms,documentation,validation,market research,microsoft office suite
Employment Type
Full Time
Company Industry
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
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