Executive Assistant
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Job Description
Key Responsibilities:
Document Drafting & Contract Management:
Draft review and send contracts to employees and partners.
Maintain and update contract templates ensuring accuracy and consistency.
Coordinate contract execution and followups with stakeholders.
Employee Onboarding & Technical Support:
Manage employee onboarding including account creation and technical setup.
Provided technical support to employees troubleshot issues and ensured smooth operation of software and tools.
Team Alignment & Administrative Support:
Oversee team alignment with work standards including tracking weekly/monthly work reports.
Support Gworkspace administration including account management permissions and system maintenance.
Conduct research to support ongoing projects and initiatives.
Vendor & External Communication:
Communicate with external service providers and partners to manage services and resolve issues.
Coordinate with thirdparty providers to ensure timely and efficient service delivery.
Contact as needed and arrange online meetings or calls to discuss services resolve issues or clarify details.
Send and follow up on email correspondence to ensure timely and efficient service delivery.
Process Improvement & Undefined Tasks:
Proactively identify operational needs and resolve issues to ensure smooth daily operations (e.g. creating alternative emails switching document ownership).
Regularly review internal processes for improvements and take the initiative to implement changes as necessary.
Calendar Management & Event Coordination:
Manage and coordinate the executive teams calendar scheduling meetings and appointments.
Arrange team meals workspace bookings and other events.
Organize and send gifts to clients partners or employees as part of relationshipbuilding efforts.
Creative & Design Support:
Assist in designing and updating the company handbook ensuring all content is current and aligned with organizational standards.
Collaborate on brainstorming sessions for future projects providing feedback and support where needed.
General Administrative Duties:
Handle various administrative tasks to ensure smooth daytoday operations including filing document management and maintaining an organized workspace.
Assist with various tasks as they arise maintaining flexibility and a positive attitude.
Qualifications :
Proven experience as an executive assistant or in a similar administrative role.
Strong proficiency in Gworkspace (Google Suite) and other productivity tools.
Strong proficiency in English both written and verbal with excellent communication skills.
Strong organizational and timemanagement skills with the ability to prioritize and manage multiple tasks simultaneously.
Ability to work independently take initiative and maintain a high level of discretion and confidentiality.
Creative problemsolving skills and a proactive approach to process improvement.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
