Supply Chain Executive

• Inventory Management: Monitor maintain and replenish the stock levels of pantry supplies toiletries and office stationery to ensure availability.
  
• Quotation Preparation: Prepare and issue quotations for toner and result sheet orders specifically for clients in the fitness industry or healthcare sector.
  
• Order Processing: Place orders for lowstock items including result sheets banners printer tables and toners.
  
• Delivery Coordination: Organize delivery of toner and result sheets to customers within Klang Valley via GRAB or Lalamove and for outofstate deliveries coordinate with Parcel Asia.
  

• Installation Requests: Process and coordinate installation requests received from the Sales Team.
  
• Invoice Assistance: Collaborate with the Finance department for the issuance of invoices and assist with invoice preparation in the event of absence of the finance personnel.
  
• Item Preparation & Documentation: Ensure all necessary items are prepared for installation and that the Customer Service Team has completed the PreDO (PreDelivery Order).
  
• Label items appropriately to prevent mixing with other customer orders.
  
• Prepare and organize required documentation including invoices delivery orders and Terms & Conditions (T&C) for installations.
  
• For government installations ensure compliance with specific documentation requirements including colorcoded paper copies.
  

• Shipment Preparation: Verify that all items are complete and correctly labeled prior to wrapping for shipment.
  
• Logistics Management: Arrange for air and sea shipments for local and international destinations including shipments to Singapore or other countries as requested by the Sales Team.
  

• Company Car Services: Coordinate and manage the servicing of company vehicles.
  
• Demo Requests: Prepare and arrange for demo machines and accessories as required by the Sales Team particularly for adhoc demo requests.
  
• General Support: Assist with additional adhoc tasks as needed to support the teams operations.
  
• In charge of CS inquiry from Whatsapp Emails & Calls provide initial response to customers
  
• Assist CS Team in terms of scheduling & appointment arrangement communicate with CS team regarding job scheduling & arrangement.
  
• In charge of company cars (Alza & Exora) service & maintenance.
  
• Assist repackaging device after preDO inspection has been done by CS Team.
  
• Assist for CS documentation such as installation list PPM list & contract list
  

Requirements

• A Diploma or Degree in Business Administration / Logistics / Supply Chain Management / related field.
  

• 2 to 3 years of relevant experience in an administrative or logistic or office support role.
  
• Prior experience in inventory management procurement or delivery coordination is ideal.
  
• Prior experience in handling customer orders quotations and deliveries is advantageous
  

• Experience in healthcare fitness or related sectors is beneficial particularly in dealing with medical supplies equipment or similar products.
  
• Familiarity with government contracts and specific documentation requirements is a plus.
  

• Detail oriented and ability to manage multiple tasks and deadlines efficiently.
  
• Excellent time management skills to ensure timely order processing and shipment coordination.
  

• Good written and verbal communication skills to interact with internal teams effectively.
  
• Clear and concise reporting and documentation abilities.
  

• Ability to identify potential issues take initiative and proactively find solutions to prevent delays or mistakes.
  

• Strong Customer Service orientation with a focus on delivering prompt and accurate results to customers.
  

• Ability to collaborate crossfunctionally with different teams to ensure smooth operations and customer satisfaction.
  

• Proficiency in Microsoft Office Suite (ie. Excel Word PowerPoint).
  
• Familiarity with online logistics and shipping platforms such as Lalamove Grab Parcel Asia or other delivery management systems.
  
• Familiarity with email platforms (ie. Outlook) and internal communication tools (ie. Microsoft Teams) for coordination with colleagues and customers.
  
• Basic knowledge of invoicing and financial tracking software (ie. QuickBooks) for assisting in billing and order processing.