Admin Assistant - Multi Faceted Companies
Admin Assistant - Multi Faceted Companies
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40000 - 40000
1 Vacancy
Job Description
This is a remote position.
Schedule:
- Fulltime 8 hours per day 5 days a week from 8 AM to 5 PM (8:00 PM to 5:00 AM PHT) Monday to Friday
Client Timezone: Eastern Time
Join a dynamic innovative enterprise at the forefront of immersive learning and construction. This multifaceted organization operates four distinct companies including an 8.5acre campus dedicated to hospitality and experiential education. As a womanowned and minorityowned business we re committed to growth constant innovation and adapting to market demands. Our fastpaced environment offers unique opportunities for professional development and the chance to make a significant impact across various industries.
We re seeking a detailoriented and techsavvy Administrative Assistant to play a crucial role in streamlining our operations across multiple companies. In this position you ll be at the heart of our business managing critical tasks that directly impact our success. You ll leverage your organizational skills and AI proficiency to drive efficiency in a fastpaced innovative environment. This role offers an exciting opportunity to work with cuttingedge technologies contribute to diverse projects and support the growth of a dynamic enterprise. If you thrive in a challenging everevolving work environment and are passionate about making a difference this position is perfect for you.
- Spearhead the transition to a paperless environment by implementing and managing digital organization systems
- Manage and complete complex applications forms and grant proposals for various business programs and opportunities
- Oversee the maintenance and renewal of licenses and insurances across multiple companies ensuring compliance and avoiding penalties
- Handle highvolume email communications maintaining an organized and efficient inbox
- Coordinate and track multiple project deadlines permits and timesensitive tasks across various departments
- Support the development and rollout of new projects and services contributing to the company s growth and innovation
- Utilize and optimize AI tools like ChatGPT to enhance productivity and streamline processes
- Assist in preparing and organizing materials for grant applications and program enrollments
- Collaborate with team members across different companies to ensure smooth information flow and task completion
Requirements
- 23 years of proven administrative experience in a fastpaced multifaceted business environment
- Advanced proficiency in digital organization and management tools with a strong commitment to maintaining a paperless office
- Exceptional attention to detail and ability to manage multiple deadlines without compromising accuracy
- Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders
- Demonstrated experience with grant applications complex form completion and navigating government or institutional processes
- Strong familiarity with AI tools and a passion for leveraging new technologies to improve efficiency
- Ability to work independently prioritize tasks effectively and adapt quickly to changing priorities
- Proficiency in Microsoft Office Suite and experience with project management software
- Strong problemsolving skills and the ability to take initiative in improving processes
- Flexibility to occasionally adjust working hours to meet critical deadlines
- Bachelor s degree in Business Administration Communications or a related field preferred but not required for candidates with exceptional experience
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
2-3 years of proven administrative experience in a fast-paced, multi-faceted business environment Advanced proficiency in digital organization and management tools, with a strong commitment to maintaining a paperless office Exceptional attention to detail and ability to manage multiple deadlines without compromising accuracy Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders Demonstrated experience with grant applications, complex form completion, and navigating government or institutional processes Strong familiarity with AI tools and a passion for leveraging new technologies to improve efficiency Ability to work independently, prioritize tasks effectively, and adapt quickly to changing priorities Proficiency in Microsoft Office Suite and experience with project management software Strong problem-solving skills and the ability to take initiative in improving processes Flexibility to occasionally adjust working hours to meet critical deadlines Bachelor s degree in Business Administration, Communications, or a related field preferred but not required for candidates with exceptional experience
Employment Type
Full Time
