Maintenance Administrator
Maintenance Administrator
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Job Description
Maintenance Administrator
Location: Linbro Park
Department: Maintenance
Reports to: Maintenance Manager
Position Overview:
We are seeking a motivated and proactive Maintenance Administrator to join our Clients dynamic maintenance team. This is an excellent opportunity for a young computerliterate individual with strong communication skills the ability to prioritize tasks and the initiative to handle multiple responsibilities in a fastpaced environment. The ideal candidate will play a key role in ensuring the smooth operation of our maintenance department by supporting the team with data entry scheduling ordering and filing. Manufacturing environment food dry goods.
Key Responsibilities:
- Data Capturing: Accurately input and update maintenancerelated data including work orders job cards and spare parts inventory.
- Obtaining Quotes and Ordering Parts/Equipment: Source and obtain quotes for required parts and equipment ensuring that all purchases are in line with company procedures and budgets. Place orders and follow up to ensure timely delivery.
- Booking and Scheduling Job Cards: Organize and schedule job cards for maintenance tasks ensuring that all relevant information is captured and accessible for the team.
- Planned Preventative Maintenance (PPM): Assist in planning and scheduling planned preventative maintenance activities to minimize equipment downtime and ensure efficient operations.
- Filing and Document Management: Maintain organized filing systems for maintenance records work orders and equipment manuals ensuring that all files are uptodate and easily accessible.
- Spare Parts Management: Monitor and maintain adequate levels of spare parts inventory. Ensure that stock is ordered on time to avoid shortages and delays in maintenance activities.
- Administrative Support: Provide general administrative support to the maintenance team including handling communications scheduling meetings and coordinating with suppliers and vendors.
Skills and Qualifications:
- Computer Literacy: Proficient in Microsoft Office Suite (Excel Word Outlook) with the ability to learn new software tools quickly.
- Strong Communication Skills: Excellent written and verbal communication skills to interact effectively with colleagues vendors and other departments.
- Organizational Skills: Ability to prioritize tasks manage multiple activities simultaneously and maintain attention to detail.
- Initiative: Selfmotivated with the ability to take initiative anticipate needs and work independently.
- Team Player: Willingness to collaborate with team members and contribute to the overall efficiency of the department.
- Attention to Detail: High level of accuracy in data entry documentation and scheduling tasks.
Education and Experience:
- High school diploma or equivalent required. Further qualifications in administration or business would be an advantage.
- Previous administrative experience preferably in a maintenance or similar environment would be beneficial but not essential.
This job description focuses on the essential tasks and qualities required for the Maintenance Administrator role while emphasizing the need for initiative communication skills and strong computer proficiency. It presents the opportunity as a supportive and growthoriented environment ideal for a young individual looking to make an impact in a fastpaced setting.
Employment Type
Full Time
