Administrative Coordinator
Administrative Coordinator
Posted on :
03-11-2024
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Job Description
For further information please contact our Talent Specialist:
Vinod at
Title: Administrative Coordinator
Location: Durham NC
Duration: 6 Months
Preferred schedule is MF 8AM5PM
Description:
This role will be predominately onsite (IWould estimate 80100% of the time) but have flexibility for the right candidate.
Top 3 skills would be attention to detail knowledge and experience with any ATS (applicant tracking systems) preferably SuccessFactors Recruiting Module use of Microsoft Office 365 tools like Bookings Excel Word etc.
Brief Description of Role:
Major functions of the role include overall recruitment administration support for the Durham Campus. Ensures processes and systems are in place to recruit for talent needs within the organization. Responsible for coordination and execution of sourcing talent acquisition recruitment interview management decision analysis hiring and onboarding processes are adhered to meet desired needs. Performs administrative functions in support of the site as needed. Ensures company values and positive work environment while complying with all legal and regulatory requirements.
Description of Work:
Support and implements hiring processes in compliance with current legal and regulatory policies and assesses them to determine the extent to which they support company values and positive work environment.
Working with Talent Acquisition and other resources to source eligible candidates for open positions
Ability to perform detail screening of candidates to ensure minimum qualifications of roles are met
Review of requirements to determine rehire eligibility
Coordination with hiring managers screening of potential candidates
Scheduling and managing phone virtual and day of interviews with potential candidates
Facilitation and support of hiring decision analysis to objectively identify top talent
Day to day support and interaction with human resources to align hiring needs for the business
Strong attention to detail and ability to scan for duplicate data profiles
Assisting with employee file management
Development of meeting minutes and actions as required
Entering candidates into visitor management system
Attend and host onsite and offsite hiring events
All other duties as assigned
Maintains and ensures confidentiality of materials.
Minimum Qualifications:
Associates degree in Human Resources Business / Business Administration or equivalent
or equivalent of 3 years experience in admin function or office management
Prior administrative experience in a professional setting or manufacturing/plant environment.
Skills/Experience:
Able to handle sensitive information in a confidential manner
Ability to quickly prioritize and reprioritize work streams
Computer Proficiency (PeopleSoft HR MS Office MS 365 MS Bookings SharePoint and OneDrive)
Excellent written and verbal communication skills
Critical Thinking and Problem Solving
Strong Interpersonal skills
Detail oriented
Exhibits high degree of candor/discretion and able to handle sensitive and confidential data.
High level of professionalism and customer service orientation.
Organizes work and ensures completion in a timely manner
Works well independently or as part of a team
Selfmotivated positive attitude and willingness to help others
This role will be predominately onsite (IWould estimate 80100% of the time) but have flexibility for the right candidate.
Top 3 skills would be attention to detail knowledge and experience with any ATS (applicant tracking systems) preferably SuccessFactors Recruiting Module use of Microsoft Office 365 tools like Bookings Excel Word etc.
Brief Description of Role:
Major functions of the role include overall recruitment administration support for the Durham Campus. Ensures processes and systems are in place to recruit for talent needs within the organization. Responsible for coordination and execution of sourcing talent acquisition recruitment interview management decision analysis hiring and onboarding processes are adhered to meet desired needs. Performs administrative functions in support of the site as needed. Ensures company values and positive work environment while complying with all legal and regulatory requirements.
Description of Work:
Support and implements hiring processes in compliance with current legal and regulatory policies and assesses them to determine the extent to which they support company values and positive work environment.
Working with Talent Acquisition and other resources to source eligible candidates for open positions
Ability to perform detail screening of candidates to ensure minimum qualifications of roles are met
Review of requirements to determine rehire eligibility
Coordination with hiring managers screening of potential candidates
Scheduling and managing phone virtual and day of interviews with potential candidates
Facilitation and support of hiring decision analysis to objectively identify top talent
Day to day support and interaction with human resources to align hiring needs for the business
Strong attention to detail and ability to scan for duplicate data profiles
Assisting with employee file management
Development of meeting minutes and actions as required
Entering candidates into visitor management system
Attend and host onsite and offsite hiring events
All other duties as assigned
Maintains and ensures confidentiality of materials.
Minimum Qualifications:
Associates degree in Human Resources Business / Business Administration or equivalent
or equivalent of 3 years experience in admin function or office management
Prior administrative experience in a professional setting or manufacturing/plant environment.
Skills/Experience:
Able to handle sensitive information in a confidential manner
Ability to quickly prioritize and reprioritize work streams
Computer Proficiency (PeopleSoft HR MS Office MS 365 MS Bookings SharePoint and OneDrive)
Excellent written and verbal communication skills
Critical Thinking and Problem Solving
Strong Interpersonal skills
Detail oriented
Exhibits high degree of candor/discretion and able to handle sensitive and confidential data.
High level of professionalism and customer service orientation.
Organizes work and ensures completion in a timely manner
Works well independently or as part of a team
Selfmotivated positive attitude and willingness to help others
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the MidWest and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
Employment Type
Full Time
Key Skills
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