Administrative Support SpecialistTask Manager
Administrative Support SpecialistTask Manager
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7years
80000 - 85000
1 Vacancy
Job Description
McBride has an exciting opportunity for a Administrative Support/Task Manager providing support to the Command Control Communications and Battle Management Division (C3BM).
Command Control Communications and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF USSF Joint and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM s main efforts are Architecture and Systems Engineering (ASE) Operational Response Team (ORT) and multiple mission integration teams such as Air Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.
The DAF BATTLE NETWORK is the integrated systemofsystems fusing sensors effectors and sustainment grids to build situational awareness make operational decisions and direct the force to create needed lethal and nonlethal effects in support of the Joint Force Commander s scheme of maneuver. The DAF PEO C3BM has the responsibility of technically and programmatically integrating the DAF s larger systemofsystems architecture needed to deliver an integrated Command and Control (C2) core function for the DAF Joint and Coalition forces by teaming with all other DAF PEOs as needed.
The Contractor shall provide Administrative Support Specialist assistance that will provide a multitude of analysis procedural competency and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to researching and compiling information pertaining to certain projects/topics reviews Contract Data Requirements List (CDRL) packages prepares factual clear concise complete and appropriately coordinated written communications.
This is a full time position located at Hanscom AFB.
Responsibilities
Duties include but not limited to:
- Experience with Task Management Tool (TMT)
- Tracking and providing updates on all tasking to completion utilizing proactive coordination with assigned action officers and Senior Leadership. Tasking is defined to mean suspense and/or any task assigned to individuals/groups.
- Preparing staffing packages for review and coordination by both portfolio programs and Directorate senior leadership. Packages will be tasked using appropriate government provided tasking tracker system and the Contractor will proactively coordinate completion with assigned leadership.
- Coordinating with the SharePoint Database Manager on Staff Package tracking and Master Task List SharePoint pages. This task includes coordinating the development and conduct management of SharePoint site for archiving all previous tasking/responses.
- Work with the Directorate Action Group (DAG) and program offices to develop and present Program Management Reviews (PMR) for all programs in the PEO portfolio on a biannual basis.
- Experience handling executive administrative duties in a highpressure environment.
- Provides high level administrative support to a Director in the workplace such as taking multiple calls scheduling meetings managing executive requests and other office duties.
- Handles daily administrative tasks for a group of executive professionals to include creating reports and itineraries for leadership oversees daily activities of the executive office area and develops meeting agendas for executive briefings.
Provides administrative assistance such as writing and editing emails drafting memos and preparing communications on the executive s behalf.
Maintains comprehensive and accurate records.
Performs minor accounting duties.
Organizes meetings including scheduling sending reminders and organizing catering when necessary.
Answers phone calls in a polite and professional manner.
Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
Manages the multiple leadership calendar including making appointments and prioritizing the most sensitive matters.
Experience keeping up with complex schedules and maintaining highlevel business relationships.
Strong experience in time management and ability to meet deadlines.
Verbal and written communication skills.
Strong organizational skills and ability to multitask.
Problemsolving and decisionmaking.
Proactive and selfdirection.
Interpersonal skills and professionalism.
Provide executive administrative support for the ASE front office to include schedule management meetings logistics general orchestration of taskers and events etc.
Extremely Proficient in all Microsoft applications such as Word PowerPoint Excel etc.
Travel is mandatory.
Requirements
Qualifications
Minimum Required Qualifications:
Citizenship: Must be a US citizen
Clearance: Must have active Top Secret security clearance
Preferred Qualifications:
Education: Bachelor s Degree in a related field and/or 12 years of experience in the respective professional discipline being performed five of which are in the DoD.
Years experience: 57 years of related professional experience
- Experience with Task Management Tool (TMT)
Additional Information:
Location: Hanscom AFB MA
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Citizenship: Must be a US citizen Clearance: Must have a Tope Secret level clearance Education: High-school diploma or equivalent Education: Bachelor s Degree in a related field and/or 12 years of experience in the respective professional discipline being performed, five of which are in the DoD. Years experience: 5-7 years of related professional experience Experience with Task Management Tool (TMT)
Education
Minimum Required Qualifications: 7+ years of directly related experience, five of which must be in the DoD Familiar with cloud-based systems, including management and projection of cost and performance Familiar with agile methods and CI/CD, DevSecOps and DevOps principals Comprehensive knowledge of principles, policies and practices of systems acquisition and program management, as defined in DoDI 5000.02 and 5000.75, as well as knowledge of roles and relationships within the DoD and the Air
Employment Type
Full Time
Company Industry
Advertising Services / Business Consulting and Services / Air / Water and Waste Program Management
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
