Senior Administrative Support Specialist
Senior Administrative Support Specialist
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7years
80000 - 85000
1 Vacancy
Job Description
Duties include but not limited to:
- Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
- Monitors progress toward accomplishment of various taskings and initiatives.
- Provides support by supplying the information and background for the preparation of program events
- Drafts documents for the approval and signature of leadership
- Disseminates program policy and specific initiative guidance for members of the organization
- Coordinates documents monitors and supports a variety of meetings and conferences to include but not limited to scheduling and set up of physical and virtual meetings and in support office staff and external participates
- Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
- Documentation may include but is not limited to attendance logs minutes and/or action items with corresponding action officers
- Maintains scheduling documents and requirements for video and online conferencing set up and execution which may include but is not limited to the maintenance logs on the equipment the corresponding instructions on equipment set up and meeting execution
- Prepare correspondence reports papers and briefings IAW applicable policies and templates
- Maintain appointment calendars and conference room schedules
- Answer telephones forward messages and provide responses to routine queries
- Assist with coordination consolidation analysis distribution and monitoring of action items suspense s and responses
- Provide inputs and recommendations regarding administrative and office management processes and procedures
- Assist with preparation of and updates to program office file management documents
- Prepare agendas reports and briefings for staff meetings
- Assist Government with management of organization s workflow
- Assist with travel planning travel arrangements and execution IAW with the Defense Travel Administrator s Manual utilizing the Defense Travel System
- Answer telephones forward messages to appropriate Acquisition program team members as required and provide Government initiated/approved responses to routine queries
Requirements
Minimum Required Qualifications:
Citizenship: Must be a US citizen
Clearance: Ability to obtain and maintain a Secret Level Clearance
Education: GED and at least five years of experience in respective profession being performed five of which must be in the DoD.
Years experience: 57 years of related professional experience.
Preferred Qualifications:
Education: Bachelor s Degree in a related field and/or 12 years of experience in the respective professional discipline being performed five of which are in the DoD.
Education
Minimum Required Qualifications: Education: Bachelor's degree in a professional engineering discipline from an accredited educational program and at least 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD CM experience within the DoD environment Experience performing hardware and software configuration audits Experience performing the technical administrative activities necessary to manage CM tools for inventory control
Employment Type
Full Time
