Executive Assistant Secretary to Director - Mumbai
Executive Assistant Secretary to Director - Mumbai
Posted on :
22-10-2024
Employer Active
1 Vacancy
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Jobs by Experience
5years
Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
22-10-2024
Job Description
Job Role : Assist Executive Administration and HR work as mentioned below.
Executive Assistant :
- Manage and maintain executives calendars ensuring optimal scheduling of meetings appointments and events.
- Coordinate with internal and external stakeholders to schedule and confirm meetings.
- Plan and organize executive meetings including board meetings leadership team meetings and other highlevel gatherings.
- Prepare and distribute meeting agendas materials and minutes.
- Ensure meeting rooms are booked and equipped with necessary technology and supplies.
- Following up on tasks and ensuring information flow.
- Mediate and resolve minor conflicts or misunderstandings between departments and team members. team Alignment.
- Oversee the organization and maintenance of executive office files and records.
- Coordinate office activities and operations to ensure efficiency and compliance with company policies.
- Preparing Visa Documents Handling all Travel Arrangement
- Reply Letters/Forwarding Letter and arrangement of documentation required
Admin:
- Manage day to day administrative tasks Housekeeping and facilities and ensure Office infrastructure
- Monitor inventory of office supplies and the purchasing of new material
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage Pantry services/arrangements (Coffee Machine Up & running snacks etc).
- Organize and supervise other office activities (recycling renovations event planning celebrations etc.)
- Conduct fire drill or any other trainings for associates/House Keeping staff as and when required.
- Building Management System (Access Control CCTV & System Operations)
- Maintain and update statutory compliance reports.
- Manage Travel Stay and Cab Management (Direct) for associates
- supervise inform if coaching and training is required for staff at Junior and entry level
- Maintenance of Petty Cash.
HR
- Arranging Employee Engagement Activities.
- Arranging Health Care Camps on timetotime basis
- Handling employee grievances.
- Establish the process flow for the onboarding and exit of factory workers and employees
- Implementing new Rules and Regulations which comes from Management within the workers
Requirements
Candidate Requirements :
- Experience in Executive assistant Administration and HR work as mentioned in Job description.
- Professionally and personally stable Female candidate
- Graduate with strong communication skills both written and verbal in Hindi and English.
- Proven experience as an executive assistant or other relevant administrative support experience.
- Work experience as an Executive Assistant Personal Assistant or similar role
- Discretion confidentiality and Honest
- Indepth understanding of entire MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fastpaced quickly changing environment.
- A proactive approach to problemsolving with strong decisionmaking skills.
- Professional level verbal and written communications skills.
Benefits
About Our Client :
Our Client is a B2B manufacturer started in 1987 having turnover of more than 1000 Cr per year and having staff strength of more than 500 people.
It is a distributor of precious and alternative metal jewellery since 1970. It has grown to become the industrys leading designer manufacturer and importer of precious and alternative metal jewellery.
Having presence with its state of art Design and manufacturing facility in Mumbai some of the worlds finest designers works in latest disruptive technology using 3D design and rapid prototyping.
Our forward looking client is building capabilities in virtual and augmented reality technology in jewellery design and manufacturing too. It will disrupt the experience and change the way consumers interact with precious gems and jewelry. Imagine a luxury jewellery showroom that can be accessed in the comfort of ones home with realistic visualisations and try one of the products possible.
Our client is a member of Jewellery Council and is committed to be part for promotion of trust in the global fine jewellery industry that defines a standard of responsible ethical social and environmental practices.
Its priority has always been its customer service. Their staffs of highly skilled customer service representatives are there to accommodate every request with care courtesy and reliability. They believe that a company is only as good as the people who represent it. We welcome you to become part our esteemed client.
Candidate Requirements : Experience in Executive assistant, Administration and HR work as mentioned in Job description. Professionally and personally stable Female candidate Graduate with strong communication skills both written and verbal in Hindi and English. Proven experience as an executive assistant or other relevant administrative support experience. Work experience as an Executive Assistant, Personal Assistant or similar role Discretion , confidentiality and Honest In-depth understanding of entire MS Office suite. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills.
Education
Graduate with Relevant Experience
Employment Type
Full Time
Company Industry
Key Skills
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