AU Executive Assistant Work Onsite ZR552JOB
AU Executive Assistant Work Onsite ZR552JOB
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5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Work Onsite SetUp (Eastwood Quezon City)
- Fixed Morning Schedule
- Fixed Weekends Off
- Coordinate and manage the Managing Director s calendar ensuring all appointments meetings and events are scheduled efficiently. Prioritize and resolve scheduling conflicts while providing necessary reminders and ensuring time is allocated appropriately.
- Assist the MD in staying accountable for projects and tasks by providing timely reminders following up on outstanding action items and maintaining momentum on key initiatives.
- Manage weekly travel bookings for the Managing Director including flight arrangements and accommodation ensuring trips are wellorganized and costeffective.
- Maintain and update the action tracker ensuring that all tasks are documented deadlines are met and team members are kept informed of progress.
- System Administration:
- Timesheeting & CRM (Productive.io): Administer timesheet entries update employee information and produce reports as required.
- Learning Management System (Go1): Manage onboarding of new employees update training schedules and monitor team progress.
- EOS (i90) System: Assist in system updates including employee availabilities and team data entry.
- Oversee office logistics including ordering IT equipment making reservations and coordinating internal staff events to ensure smooth daytoday operations.
- Maintain and organize filing structures ensuring documents are properly filed and accessible when needed. Oversee document version control and ensure compliance with company standards.
- Support the management of project startup and closeout tasks ensuring all necessary documentation is in place timelines are adhered to and project files are properly organized.
- Conduct reference checks and follow up with candidates as part of the hiring process. Manage candidate communication and assist with scheduling interviews ensuring a smooth recruitment process.
Requirements
- 5 years plus proven experience as an Executive Assistant
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Proficiency in office software and systems (e.g. Microsoft Office SharePoint Productive.io Go1 EOS i90).
- Excellent communication and interpersonal skills.
- High attention to detail with a proactive approach to problemsolving.
- Discretion and confidentiality in handling sensitive information.
- Ability to work both independently and as part of a team.
Benefits
Employment Type
Full Time
