Office Coordinator
Office Coordinator
Posted on :
17-10-2024
Employer Active
1 Vacancy
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Job Description
(this is an onsite opportunity based in downtown Toronto)
Our client is a boutique law firm working with clients in some of the most exciting industries. They specialize in law across Intellectual Property Corporate Law Franchising Law and Litigation in technology artificial intelligence software biotechnology and more industries! They also work with companies big and small; established and some of the hottest startups!
- Manage and organize the founding partners phone schedule and email correspondence.
- Maintain and update the firm s CRM system with contact and client details.
- Coordinate travel arrangements including flights hotels and transportation.
- Schedule appointments meetings and conference calls.
- Organize and file documents and correspondence efficiently.
- Collect organize and scan receipts for reimbursement or recordkeeping purposes.
- Assist in planning and executing firm events (seminars workshops client gatherings etc.) in collaboration with the marketing team.
- Coordinate invitations and manage RSVPs using email campaigns and CRM.
- Provide onsite event support ensuring smooth event flow and attendee satisfaction.
Requirements
- Strong organizational and multitasking abilities with obsessive attention to detail.
- High level of integrity discretion and trust in handling confidential information.
- Excellent communication and interpersonal skills for engaging with internal and external stakeholders.
- Proficiency in Microsoft Office (Word Excel Outlook) and ability to quickly learn new software systems.
- Proven ability to manage multiple tasks and switch priorities efficiently.
- Flexibility to work outside standard hours during events or urgent matters.
- Experience in event planning logistics and vendor coordination is a plus.
Benefits
- Working at a company that is not the standard they aim to challenge the status quo!
- Competitive compensation and opportunity for performance and company bonus
- 3 weeks vacation (and office closure during December holidays)
- Attractive benefits package!
2+ years of previous coordinator or customer success experience. Previous experience working in a B2B environment preferred. Experience relevant to client processes and providing exceptional client experiences. High level of business acumen and professionalism in dealing with clients and stakeholders. Experience within a legal environment is considered an asset. Ability to adapt to and learn new applications quickly, demonstrating strong technology savvy. Proven ability to challenge the norm and thrive in an innovative environment. Comfortable working independently and in ambiguous situations. Enjoys wearing multiple hats and taking on various responsibilities. Possesses a go-getter attitude and enjoys taking ownership of tasks and projects. Consistently exhibits a high attention to detail and maintains a high level of organization in all tasks and responsibilities.
Employment Type
Full Time
Key Skills
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