Office Coordinator
Office Coordinator
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Job Description
What Youll Be Doing:
You will be responsible for maintaining the high standards of our premises and ensuring our offices look great for both visitors and staff. This is a busy office with a high turnover of staff and visitors featuring numerous meetings and events to organize.
The key responsibilities include:
**Front of House:**
- Greeting all visitors at the front door and offering refreshments.
- Managing the office hot desk system ensuring full utilisation of the office and finding solutions when the office is at full capacity
- Keeping the office clean and tidy at all times including making a morning pot of coffee and tidying the kitchens as needed.
- Managing stock levels for office consumables including printer ink stationery tuck shop cleaning solutions tea and coffee
- Arranging a fortnightly office coffee morning for staff to network
**Coordinating Meetings:**
- Ensuring all meeting rooms are fully equipped and ready for the next meeting including preparing teas and coffees ahead of the meeting start time.
- Arrange food and drink for working lunches away days induction days etc
- Organizing internal meetings or meetings at external venues as required.
- Assisting in organizing ad hoc events such as the Christmas party and other staff social events.
**New Staff and Leavers:**
- Processing new starters including providing premises inductions.
- Handling leaver processing such as forwarding emails collecting company property and organizing leaving cards and colleague collections.
- Managing the onboarding of new equipment with our IT department
**IT assistance:**
This will take up 25% of your time:
Procurement and Warranty Oversight
- Efficiently process IT procurement requests particularly for hardware and mobiles ensuring smooth and costeffective procurement.
- Register and track warranties for procured equipment to ensure coverage and timely service.
- Promptly and efficiently address and resolve procurementrelated IT support tickets on the ServiceNow system.
Mobile Phone Expenditure Control
- Monitor the hardware spend for mobile phones by each business entity.
- Alert and advise respective entities when their mobile hardware allocation is nearing or has surpassed its limit.
Asset and Inventory Oversight
- Maintain an accurate and uptodate asset register of all IT equipment.
- Oversee stock levels to ensure timely availability of hardware especially for new employees.
New Employee Hardware Setup:
- Collaborate with the IT team for the quick provisioning and configuration of hardware for new employees.
Mobile Phone Issue Resolution
- Serve as the primary point of contact for mobile phone issues.
- Escalate any unresolved issues to the mobile vendor O2 for a swift resolution.
Continuous Process Improvement:
- Regularly review and optimize IT administrative processes for increased efficiency.
**Profile:**
You should be a selfstarter energetic and highly organized enjoying being in demand! A strong relationship builder with exceptional interpersonal skills. A willingness to get your hands dirty is a must!
You should be computer literate particularly with Microsoft Office and have experience providing administrative support to internal clients. Additionally you should be able to demonstrate not only that you are skilled in this area but also that you enjoy it! Find out more about us on our website at
Qualifications :
**Minimum Level of Education Required:**
2 A Levels / High School Diploma / 12th Grade
Additional Information :
We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds regardless of age disability gender gender identity gender expression race religion or belief sexual orientation socioeconomic background and any other protected characteristic. If you decide to apply for an opportunity with us your application will be assessed based purely on your experience the essential and desirable criteria and your suitability for the role. We value each and every ones contribution as this builds our culture and means that if you work with us you will be included listened to and respected.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
