Human Resources Administrative Assistant

Roles and responsibilities

The HR/Admin Manager plays a pivotal role in ensuring the efficient management of office administration, guest house operations, and warehouse activities. This multifaceted position is essential for maintaining the smooth operation of the corporate office, overseeing guest house facilities, and coordinating with the warehouse team on various administrative and logistics-related tasks. The ideal candidate will be responsible for managing staff, facilities, inventory, and logistics while ensuring a high standard of service delivery across all functions.

Key Responsibilities:

Office Management:
The HR/Admin Manager will oversee day-to-day office administration, ensuring that all office operations run smoothly. This includes managing office facilities to maintain cleanliness, regular maintenance, supplies, and utilities. The manager will also coordinate with vendors and service providers for various office-related services, such as IT support, cleaning, and security. By fostering a well-organized and efficient office environment, the HR/Admin Manager will enhance overall productivity and employee satisfaction.

Guest House Management:
Another critical responsibility is the oversight of the company’s guest house operations. The HR/Admin Manager will ensure that high standards of cleanliness and hospitality are maintained for all guests. This includes managing bookings, facilitating check-ins and check-outs, and coordinating with housekeeping and maintenance teams to ensure that the facilities are well-kept. The manager will also be tasked with ensuring that guest house amenities meet company standards, thereby providing a comfortable and welcoming stay for visitors.

Warehouse Administration:
The HR/Admin Manager will also support the warehouse team by managing various administrative tasks related to inventory management, supplies, and logistics. Close collaboration with the warehouse manager is essential to ensure smooth operations. This includes tracking inventory, coordinating deliveries, and ensuring compliance with safety standards. The manager will help streamline processes that enhance operational efficiency and reduce errors, thereby contributing to the overall success of the logistics team.

Desired candidate profile

Staff Supervision:
Supervising and managing administrative, housekeeping, and support staff across the office, guest house, and warehouse is a vital part of the role. The HR/Admin Manager will ensure that all staff members are well-trained and adhere to company policies. By fostering a positive work environment, the manager will motivate the team to deliver services to a high standard, ultimately enhancing customer satisfaction and operational performance.

In summary, the HR/Admin Manager is instrumental in overseeing essential functions that contribute to the organization’s success. By managing office administration, guest house operations, and warehouse activities, this role ensures that all operations run efficiently and effectively, supporting the company's mission and enhancing the overall experience for employees and guests alike. The ideal candidate will be proactive, detail-oriented, and possess strong leadership skills, capable of fostering collaboration and driving improvements across all areas of responsibility.