Office Manager

• Clean the office for a sanitary workspace
  
• Planning organizing monitoring and executing projects and events from start to finish.
  
• Manage office supplies and place orders for restocking e.g. stationery water etc. for main office and site offices.
  
• Maintaining and improving relationships with clients liaising and coordinating with the sales team on a timely basis and consistently/regularly updating the sales database.
  
• Collating different reports from the different business units and sites and presenting them monthly.
  
• Answers incoming telephone calls in a clear professional manner and direct callers to appropriate agency personnel or takes message and gives it to the appropriate person.
  
• Greet & receive clients and visitors when they arrive at office and direct them accordingly
  
• Ensures that a friendly and attentive approach is being practiced with an environment that projects a professional polished and service oriented image to all clients
  
• Manage emails letters packages phone calls and other forms of correspondence
  
• Take minutes at meetings and share them with the team afterwards
  
• Support bookkeeping invoicing and budgeting procedures for the company
  
• Create and update databases and records for financial information personnel and other data
  
• Track and replace all office supplies as needed to avoid interruptions in office procedures
  
• Submit reports and prepare proposals and presentations as needed
  
• Assist colleagues whenever there is an opportunity to do so
  
• Manage write review & track rental/sales contracts reference checks & related documentation.
  
• Manage key sales & rental related activities processes and experiences including development viewing visits site office sales and all other onsite and offsite salesrelated activities and events.
  
• Use online profiling tools to enhance lead generation contacting followups and conversion.
  
• Provide input in sales and rental performance and tracking management system including weekly and monthly target updates current leads and remedies for shortfalls in targets
  
• Support improvement and performance of service team and operations by identifying gaps and/or need for new talent or role changes.
  
• Deepen relationships & network with all potential sales and rental channels providers developers clients agents institutions and partners to convert deals effectively and ensure regular referrals
  

Requirements

• Minimum two (2) years working experience including at least one year of administrative experience
  
• First Degree or Diploma Certificates from an accredited University
  
• Excellent customerfacing skills including the willingness to listen understand and engage the customer
  
• Excellent English Communication skills oral and written
  
• Typing speed of 40 WPM and Proficiency with Microsoft Office suite of applications
  
• Basic quantitative business process management financial management and analytical skills
  
• Excellent organizational and time management skills
  
• Experience with strategic sales planning reporting and generation of leads
  
• Ability to manage hospitality staff and provide endtoend service needs of all clients buyers sellers and tenants
  
• Candidate must be extremely fluent in English and have exceptional verbal communication. Skills.