Administrative Coordinator-Recruited

Additional Details

• Preferred Pay Rate Range : BRBR
• ReportTo Detail : 100% on Campus
• Tenure Limit : 3 months
• FLSA Exemption Status : NonExempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training certifications or license(s) : None
• Business Title : Admin Coordinator (events support)
• Additional Job Details : General Office Administration Greets visitors answers general inquiries and directs all other inquiries to core administrative leadership and/or point person as applicable. Serve as the central point of contact for MCB Administration on administrative procurement information technology building operations safety and other departmental services. Assists with general departmental support as needed including calendaring room booking office organization and travel arrangements for the MCB Core Administration offices. Assists with the coordination of departmental meetings committee meetings and/or trainings including scheduling registration tracking participation material reproduction and material distribution catering and vendor payment. May provide coverage for A/V set up and recording. Manage rental of poster boards and easel rentals. Troubleshoot and serve as primary contact with HUIT on computer phone and other technological issues. Troubleshoot and serve as primary contact with Building Operations on department related moves and other MCB Administration related needs and requests. Manage inventory and supply for MCB Administration. Maintenance of departmental Office Copiers including monitoring usage invoice payments and communication with vendors. Organize maintain and archive departmental files. Events Support Provides coverage for Events Coordinator and assists with event activities including changes to the MCB events calendar and posting of event listings online and throughout MCB and MCO buildings. Curriculum and Pedagogy Support Provide support to teaching staff responsible for large lab courses by updating canvas sites procurement and payments. Community Area Support Manage the BioLounge operations and other departmental common break areas. Financial Support Reconcile departmental PCard Corporate Card and transactions for Sr. Staff and teaching staff. Process B2Ppurchase orders reimbursements and vendor payments.
• Does this position require a HUID : Yes
• Is the worker converting from being a Harvard fulltime employee (FTE) : No
• Preidentified candidates information including name email phone state/city/zip & pay rate : (No Value)
• Role requires identity I9 and 3 reference screen (recruited) : Yes
• Role requires identity I9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No