Administrative istant
Administrative istant
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Job Description
Location: 2020 Capital Circle SE Tallahassee FL 32399
Duration: 12 months contract
** Providing administrative support to the Chief of Medical Services
** Assist with daily administrative operations in the Division of Childrens Medical Services as directed by the Department.
** Answer and redirect calls on a multiline phone system as directed by the Department.
** Sort and distribute (internal and external) mail as directed by the Department.
** Greet and assist visitors in finding the correct destination as directed by the Department
** Ensures compliance with DOH policies and procedures.
** Assists the Bureau Chief in coordinating daily operational functions within the Division.
** Coordinates reviews edits and formats outgoing correspondence.
** Drafts formats and completes routine memos and letter within established timeframes.
** Coordinates travel arrangements prepares itineraries prepares and submits travel reimbursements for the CMS Plan staff.
** Coordinates meeting including the scheduling of meeting rooms preparation of agendas materials.
** Coordinates and makes arrangements pertaining to conferences calls.
** Attends staff and other meetings as required.
Required
Must have High School Diploma
Required
Experience as an administrative assistant with Executive Management or Department Leadership
Required
1
Years
Professional customer service experience in an office setting
Required
1
Years
Proficient using Excel Word and PowerPoint
Required
3
Years
Experience coordaining travel arrangements preparing itineraries and submitting travel reimbursements
Required
6
Months
Experience scheduling meeting rooms and preparation of agendas materials.
Required
6
Months
Proficient in verbal and written communication
Required
Excellent organizational skills
Required
Proficient in multitasking
Required
Thanks and Regards
Vinay Kumar
Technical Recruiter
1601 N Harrison Ave STE # 2B Pierre SD 57501
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Employment Type
Full Time
