Admin Executive

About Us:

Were a global team of 120 tech junkies who are managing one of the worlds largest living libraries of video game data. Gameopedia aims to revolutionize the video game industry by creating unprecedented personalized experiences for every gamer. You will join a talented global team that will spearhead the development of industrydisrupting products and services that achieve and eventually surpass this vision.

The Role:

Gameopedia is looking for a talented and passionate Admin Executive to help drive our next growth phase. The role requires a candidate who will be highly motivated selfdirected and able to thrive in an atmosphere of ambiguity and rapid development while also fostering an environment of multidisciplinary collaboration innovation and creative problemsolving.

Key Responsibilities:

1. Administrative Support

• Managing Schedules: Organize and schedule meetings appointments and events.

• Handling Communications: Answer and direct phone calls emails and other communications. Act as the point of contact between executives employees and clients.

2. Office Management

• Supply Management: Order and manage office supplies and stationery ensuring the office is stocked and operational.

• Vendor Relations: Communicate with external vendors & coordinate deliveries.

• Meeting Coordination: Arrange meeting rooms set up audio/visual equipment and ensure that necessary materials are available.

3. Travel and Event Coordination

• Travel Arrangements: Book flights hotels and transportation for employees or executives. Prepare travel itineraries and handle travel documentation.

• Event Planning: Assist with planning and coordinating internal and external events including team meetings conferences and company gatherings.

4. Data Management

• Record Keeping: Maintain databases input and update records and ensure that all information is accurate and uptodate.

• Filing and Organizing: Maintain and organize physical and electronic files ensuring easy access and document control.

• Report Generation: Prepare reports data summaries and other documents required by management for decisionmaking purposes.

5. Financial Assistance

• Expense Management: Track and process expenses receipts reimbursements and assist with petty cash management.

• Invoice Handling: Manage vendor invoices and ensure payments are processed on time.

6.Communication

• Internal Communication: Act as a liaison between departments ensuring smooth flow of information and facilitating communication across teams.

7. Confidentiality and Discretion

• Handling Sensitive Information: Manage confidential information ensuring discretion when dealing with private company matters or personnel files.

8. Customer and Visitor Relations

• Greeting Visitors: Welcome visitors to the office manage guest registrations and ensure the visitors experience is smooth and professional.

• Client Interaction: Respond to inquiries from clients or external stakeholders and maintain a professional company image.

9. General Office Duties

• Office Cleanliness: Ensure the office space is tidy organized and functional often liaising with cleaning staff or services.

• Miscellaneous Tasks: Perform other general administrative duties as needed including photocopying faxing scanning and mailing documents.

Required Skills:

• Exceptional time management and organizational abilities.

• Strong analytical and problemsolving skills.

• Excellent written verbal and interpersonal communication.

• Proven experience in Administration Management.

• Dependability responsiveness to feedback and ability to follow instructions.

• Proficiency in MS Office.

• Ability to meet individual and team deadlines in a fastpaced dynamic environment.

• Proactive with the ability to thrive in situations of ambiguity.

Experience: 5 years of relevant experience.

Education: Any graduate degree.

Location: Hyderabad Fulltime.

Benefits:

• Competitive salary.

• Health insurance.

• Casual dress code.

• Dynamic collaborationfriendly office environment.