Executive istant
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Job Description
Application Deadline: 30 September 2024
The Executive Assistant should be a proactive highly organized and adaptable individual who can efficiently manage both executive support and reception duties. The ideal candidate will be a dynamic team player with excellent communication skills and the ability to handle multiple tasks with discretion and professionalism. They should possess a passion for supporting the school s mission and be capable of fostering a positive wellorganized environment in both the front and back office.
Requirements
1 Qualifications
1.2 Minimum of 5 years of experience in administrative and/or PA role in schools
1.3 Have an excellent command of spoken and written English and Arabic.
2 Knowledge and Skills
The candidate should:
2.1 Align with the school s values of belonging integrity grit and kindness.
2.2 Exhibit outstanding communication and interpersonal skills.
2.3 Demonstrate the ability to collaborate with all levels of the school s administration and staff.
2.4 Have the ability to manage sensitive information with absolute discretion.
2.5 Possess strong organizational skills with the ability to prioritize tasks effectively.
2.6 Be proficient in using office software including Microsoft Office Suite Teams and other tools
3 Responsibilities
The Executive Assistant will be responsible for:
3.1 Executive Support:
- Providing administrative support to the Head of School including managing calendars scheduling meetings and coordinating travel arrangements.
- Preparing reports presentations and correspondence on behalf of the executive team.
- Managing and organizing files and documents for the Head of School.
- Handling confidential and sensitive information with discretion.
3.2 Front Office Support:
- Acting as the first point of contact for the school greeting visitors answering phone calls and managing inquiries.
- Coordinating appointments and meetings for the Head of School and ensuring a welcoming environment for guests.
- Assisting in the preparation and coordination of school events and meetings related to the executive team including logistics and catering.
3.3 Back Office Support:
- Support with the daily administrative tasks in the back office including data entry filing and document management.
- Assisting with the coordination of special projects and initiatives as directed by the executive team.
- Sending communication to various stakeholders ensuring timely dissemination of information including but not limited to drafting and sending communications in both English and Arabic when required.
- Maintain accurate records of any schedule or meetings
Benefits
Refer to Job Description
Employment Type
Full Time
Company Industry
Higher Education / Education / Professional Training and Coaching / Education Administration Programs
