Finance Administrator
Finance Administrator
Posted on :
05-09-2024
Employer Active
1 Vacancy
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Jobs by Experience
1-3years
Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-09-2024
Job Description
This is a remote position.
Philippinebased (Filipino) Applicants Only.
Summary:
Finance Administrator plays a important role in analysing financial data related to event budget variances and venue and procurement costs. This role supports the financial aspects of events enables strategic discussions around reporting and oversees the administrative processes related to event budgeting. The administrator ensures that financial insights and support are effectively integrated into planning to enhance efficiency and decisionmaking.
This role is responsible for overseeing and managing various financial processes and administrative functions related to student accounts event finances and reporting. This role provides support for the customer experience for eventsrelated and administrative tasks. The administrator serves as a key liaison between departments facilitating effective communication and alignment of financial information.
Duties and Responsibilities:
Reporting
- Analyse and report on budget variances including KPIs such as cost per square meter and other relevant metrics. Identify and explain discrepancies between budgeted and actual figures.
- Cost analysis on venue selection.
- Analyse procurement expenses to assess cost efficiency and suggestions for cost savings.
- Divide event budgets to generate detailed cost versus budget analyses for department heads facilitating better financial oversight and control.
- Generate and analyse STD sales reports including event sales data.
- Conduct detailed analysis of refunds bad debts and cancellations to inform financial strategies.
- Prepare variance reports comparing budgeted vs. actual figures including product mix and headcount metrics.
- Reconcile data between Maxio and Hubspot ensuring alignment with student accounts and payment statuses.
Administrative Support
- Working with Events and Production departments to set budgets updating monthly rolling forecast and analyse key metrics such as headcount requirements capex expected student numbers general statics (room per sq mtr per person).
- Deploy policies and check compliance.
- Provide support and analysis for initial proposed capital expenditures helping to assess and justify investment decisions.
- Manage and respond to ad hoc requests including event ticket reports from Stripe and special requests from the CFO and Management Accountant.
- Deploy policies and check compliance.
- Oversee communications and inquiries directed to the account s inbox providing timely and accurate responses.
- Working with the Customer Experience Department to set budgets updating monthly rolling forecast (eg headcount requirements capex expected student numbers general stats such as product mix and blended selling price).
Debt & Refunds
- Oversee the crediting of student payments and manage prorata requests for upgrades or downgrades.
- Calculate and process exit requests.
- Managing requests for payment plan changes.
- Liaise with Resolutions Officer.
Events
- Finance support during events.
- Host pre and post event meetings; discussing sales strategies and reporting processes.
- Oversee postevent financial processing; including reviewing sales sheets reconciling with Maxio alongside Accounts Receivable and ensuring bank payments are correctly recorded.
- Finance support during events.
Requirements
- Experience in budgeting processes and policy compliance is required for this role.
- Experience in growth companies
- Exposure to financial systems such as Xero Maxio Hubspot
- Excellent verbal and written communication skills
- Worked with remote teams
- Strong Excel skills
- Solid interpersonal and problemsolving skills
- Detailoriented with strong analytical capabilities
- Degree Holder ()
Benefits
1. Monthly Salary: Php35000
2. Salary will be paid on a bimonthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6months probation
6. 13th Month Pay after 30 days
7. Laptop provided after 30 days
8. Permanent workfromhome role. You will have to use your own internet.
9. Annual Appraisal
10. SHIFT TIMES: 7AM to 4PM Philippine time Monday to Friday
Experience in budgeting processes and policy compliance is required for this role. Experience in growth companies Exposure to financial systems, such as Xero, Maxio, Hubspot Excellent verbal and written communication skills Worked with remote teams Strong Excel skills Solid interpersonal and problem-solving skills Detail-oriented with strong analytical capabilities Degree Holder (+)
Employment Type
Full Time
Key Skills
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