Accounting Specialist
Accounting Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Accounting Specialist
We are seeking a detailoriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions including payroll timekeeping billing accounts payable/receivable and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.
Job Responsibilities:
This position will be responsible for the following activities and functions in the Finance and Accounting Department:
Financial Reporting:
Support the Periodic/Monthly/Quarterly/Annual Financial Reports Preparation (DaytoDay and separate from interpretation and strategy)
Support the Quarterly Jurisdictional Reports Sales & Use Property Tax other Statutory filing requirements etc.
Responsible for 1099 Reporting
Support Project and Program Management reporting
Invoicing/Accounts Receivable:
Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing
Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved
Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.
Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.
Accounts Payable:
Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation
Routine review and retrieval of employee and subcontractor expense reports
Process employee expense reimbursements
Tracking saving and reconciling subcontractor invoices to timesheets and G/L accounts
Creating and maintaining new vendors in accounting system and bank payment system
Tracking saving and reconciling Vendor invoices
Weekly generation of A/P Selection report
Weekly generation of ACH/Wire/Check Disbursements
Routine Maintenance of Vendor/Subcontractor profiles and onboarding support
Assistance with 1099 reconciliation/W9 collections/filings
Fielding payment inquiries and providing resolution as necessary
Timekeeping / Payroll:
New employee set up in PEO/Payroll system
Timesheet/Labor Imports and reconciliation
Support new project onboarding and set up in the Accounting System
Create project assignments for timekeeping and initial timekeeping budgets
Payroll Submittal/Reconciliation
Vendor/subcontract management expertise
Year End Purges and other YE processing reports as well as W2 administration
Requirements
Experience Requirements:
At least of 2 years of Accounting experience preferred
Project Based Accounting experience and thorough knowledge
Federal Contracting/DCCA compliance is highly desired
Experience in services/staffing industry is a plus
Preparation of financial reports (periodic monthly quarterly annual)
Accounts Payable/Receivable management expertise
Accounts Reconciliation skills
Payroll and Timekeeping experience
Vendor/subcontract management expertise
Strong written oral and presentation skills
Customer Service oriented
Detail oriented and focus on compliance best practices and continuous improvement
Technologies and Tools:
Unanet/Procas/Deltek or other Gov t Contractor tailored Project based accounting software strongly preferred.
Paychex or similar payroll/PEO platform experience
Extremely proficient with MS Excel (Pivot Tables Macros etc.)
Expensify experience is plus
Experience with Microsoft 365/SharePoint online/OneDrive
Extremely proficient with MS Word PowerPoint
Extremely proficient with DocuSign and Adobe DC Pro is preferred
Education:
Bachelor s degree in Accounting Finance or Business Administration required.
Location:
At least of 2 years of Accounting experience preferred Project Based Accounting experience and thorough knowledge Federal Contracting/DCCA compliance is highly desired Experience in services/staffing industry is a plus Preparation of financial reports (periodic, monthly, quarterly, annual) Accounts Payable/Receivable management expertise Accounts Reconciliation skills Payroll and Timekeeping experience Vendor/sub-contract management expertise Strong written, oral, and presentation skills Customer Service oriented Detail oriented and focus on compliance, best practices, and continuous improvement
Employment Type
Full Time
