Executive Assistant

Position Summary:

Plans organizes and develops budget and interim reporting coordinates and preparation management and analysis work. Responsible for and/or supervises and monitors all activities. Works closely with the Superintendent to provide budgetary data and as such is a confidential employee. Duties may include but are not limited to the following as directed by the Superintendent.

Key Responsibility Areas (KRAs):

• The CEO Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
• Serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive weekly cadence & reviews; and Strictly Confidential and for internal circulation only oversees special projects.
• Must be creative and enjoy working within a small (100 people) entrepreneurial environment that is valuedriven resultsdriven and team oriented.
• The ideal individual will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.
• The CEO Assistant will have the ability to work independently on projects/initiatives pertaining to CEOs role/KRA from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed plans itineraries and agendas; and compiling documents for meetings.
• Plans coordinates and ensures the CEOs schedule is followed and respected. Provides gatekeeper and gateway role creating winwin situations for direct access to the CEOs time and office.
• Communicates directly and on behalf of the CEO with Board members executive & management teams and others on matters related to the CEOs initiatives.
• Researches prioritizes and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action referral or response.
• Follow up and tracks of reports to be received by CEO from management staff.
• Provides a bridge for smooth communication between the CEOs office and internal departments.
• Demonstrating leadership to maintain credibility trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities following up appropriately.
• Acts as a barometer having a sense for the issues taking place in the corporate environment across geographies levels and keeping the CEO updated.
• Prioritizes conflicting needs; handles matters expeditiously and proactively and follows through on projects to successful completion often with deadline pressures.
• Matches and keeps with pace with the CEO in terms of work schedules and be flexible to adapt to nonstandard work hours

Qualifications:

• Bachelors degree.
• 12 years of progressive experience
• Presentable Communication skills
• Ability to work in fast moving environment.
• Should be confident and a fast learner

Remote Work :

No