The ideal candidate will provide toplevel assistance for highlevel executives. Should be well organized and be comfortable scheduling meetings and responding to emails on the executives behalf. Lastly this individual should be able to draft documents and help the executive with any necessary meeting preparations.
KEY RESPONSIBILITIES
- Calendar management for executives
- Aid executive in preparing for meetings
- Responding to emails and document requests on behalf of executives
- Draft slides meeting notes and documents for executives
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Organize complex calendars and schedules resolving any scheduling issues.
- Prepare Word Excel PowerPoint presentations agendas reports and other documents in support of objectives for the organization.
- Serves as a liaison to internal and external stakeholders.
- Arranges travel and accommodations for executives.
- Screen incoming requests and communications delivers accurate messages and responds to requests by gathering and providing information and referring nonroutine calls and emails to the appropriate staff.
- Is available and responsive to emails/texts/phone calls with contact outside normal business hours.
- Uses discretion confidentiality and good judgment to manage CLevel matters.
- Drafts and prepares correspondence for internal announcements board meetings and organizations that the executive is involved with.
- Assists in preparing and managing presentations and decks.
- Manages Executives contacts.
- Prepares expense reports.
- Represents the company and Executive in a positive light through great followthrough skills and sound judgment.
- Conserves the Executives time by reading researching collecting and analyzing information as needed in advance.
- Completes ad hoc projects as assigned.
- Maintains accurate and efficient files and records.
- Coordinate with account representatives and vendors for office supplies invoice processing equipment maintenance etc.
- Interact with building management on officerelated issues
- Ensure compliance with health and safety regulations and address facilityrelated concerns.
- Manage invoices travel and expenses on Concur platform.
Requirements
- Graduate of a Bachelors degree
- 5 years of working experience as an Executive Assistant position
- Excellent in English communication skills
- With good presentation skills
- Proficient in Microsoft Office and other admin tools
- Willing to work onsite within Project 4 Quezon City
Graduate of a Bachelor's degree 5+ years of working experience as an Executive Assistant position Excellent in English communication skills With good presentation skills Proficient in Microsoft Office and other admin tools Willing to work onsite within Project 4, Quezon City