Personal Assistant to the Senior Management
Posted on :
24-07-2024
Employer Active
1 Vacancy
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Job Description
Vacancy: Personal Assistant to the Senior Management
Location: Lagos
Job Type: Full Time
Duties:
Manage the Managements diary.
Help with daily time management.
Manage the law library.
Routine filing and maintenance of documents
Schedule coordinate and manage meetings including sending out agendas and taking meeting minutes.
Handle the Management s correspondence emails letters etc.
Manage and keep record of the Managements medical appointments abroad.
Take dictations and draft correspondence such as emails and letters.
Invoice processing on the DocuSign platform.
Ensure thorough editing of the Managemments manuscripts.
Manage various projects including events.
Draft legal notes and reports.
Work with other members of staff on different projects and events.
Liaise with staff sister companies and subcontractors on behalf of the Management.
Liaise with the Directors as required.
Oversee the Management s flight itineraries visa processing passport renewals etc liaising with the Protocol and Logistics department
Travel with the Management if needed even on short notice.
Attend events with the Management if required.
Represent the Management at meetings or functions if needed.
Ensure regular stock taking and proper documentation of Managements personal items in storage.
Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase issuance and digitalized documentation/management) of all corporate items in storage.
Research and speech writing for the Management with respect to engagements and projects including with the sister companies
Run personal errands when requested.
Work with vendors of personal clothing and accessories
Skills required:
Strong administrative skills
Excellent written and verbal communications skills
Organisation and time management skills
Attention to detail
Working under pressure
Legal and compliance background
Confidentiality
Microsoft Office 365 skills
Event management
Project management
Logistics and protocol management
Good fashion sense
38 years of experience in a similar role.
Method of Application
Employment Type
Full Time
Company Industry
Key Skills
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