Project Coordinator
Project Coordinator
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Job Description
Job Title: Project Coordinator
Location: Aberdeen
Salary: Highly Competitive
About Us
Rovcos is an industry 4.0 business and global provider of technologyenabled services to the offshore renewable energy and oil field decommissioning sectors.
Rovcos mission is to automate offshore wind services. The company works with cutting edge research focusing on the use of novel perception data and autonomy technology to bring the offshore industry into the 21st century and help further the growth of marine generated renewable energy.
Take a look at one of our products in action SubSLAM X2 Unlocking the Future of Marine Robotics YouTube
Founded in 2015 weve announced funding of more than 15 million been voted one of the most innovative and sustainable companies working towards net zero and won awards for Best use of AI and Best technology innovation.
Discover your place in a hybrid team of 120 people thats growing rapidly and celebrates diversity knowing that every perspective is a valuable part of our success and that empowers you to achieve a fulfilling worklife balance.
The Opportunity:
Reporting to the Project Director the Project Coordinator will play a key role in ensuring projects operate efficiently and effectively whilst always following internal project management guidelines.
The Project Coordinator will be a key stakeholder in the operations team working alongside project managers heads of department commercial and finance to provide project support across the project lifecycle making improvements with a focus on efficiency and quality wherever possible.
Main Responsibilities
- Liaise closely with the Project Manager and other stakeholders to understand the support required for individual projects.
- Work with Project Manager to define Master Document Register content / deliverables and ensure ongoing management and compliance.
- Ensure all project documentation and reporting is distributed and filed in line with agreed filing and reporting structure.
- Ensure equipment requests submitted by functional areas are suitably completed submitted and followed up with Suppliers to ensure quotations and P.O.s are in place in line with processes.
- Expedite orders as necessary and highlight areas of concern / risk.
- Ensure all associated supporting paperwork is filed accordingly and shipping registers updated
- Compile & Manage Project Action Trackers
- Point of contact for vessel operator in relation to coordination of all marine assurance / audits port call planning bunkering and general communications
- Provide operational support to the project performance monitoring and reporting
- Act as a point of contact for the Offshore Manager in relation to crew movements equipment & vessel logistics as well as all project and nonproject stores / consumables.
- Coordinate vessel logistics planning point of contact for both Vessel Operator and supporting Ships Agency.
- Participate in the oncall rota as required
- Support the production and distribution/filing of project reports at regular intervals (e.g. daily weekly monthly as built) ensuring accuracy of information submission within agreed timeframes and adequate filing.
- Produce high quality projectspecific presentations under the guidance and instruction of Project Managers for internal & external use as requested.
- Coordinate crew change maintenance and demobilisation activities
- Ensure all equipment and 3rd party services P.O.s are suitably closed down / reconciled with any discrepancies or need for P.O. transfer communicated and effected.
- Support PM with reporting preparation of all deliverables client close out / feedback and ensure Lessons Learned are documented on correct approved formats and uploaded to company Lessons Learned register
- Play an active role in identifying & working with others to help improve operational processes & procedures related to the role.
- Support initiatives special projects and adhoc activities as directed by the Operations Manager
- Create and manage both project and vessel MELs.
You should apply if you have:
- Demonstrated project support and administration skills.
- Advanced MS Office skills particularly Excel Project & SharePoint.
- Experience working with an integrated management system (ISO).
- Experience of offshore projects (desirable).
- Excellent time management & task prioritisation skills.
- Exceptional interpersonal skills.
- Sound reporting and analysis skills.
Benefits:
People join Rovco because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision we value varied perspectives and we adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues but it also makes daytoday life more interesting and its how we keep evolving and getting better at what we do.
Whats in it for you Youll get to work with a passionate smart and highly driven team with an incredible range of skills. Other benefits include:
- 33 Days Annual Leave
- Private medical insurance including Dental & Optical.
- Career and learning development through paid courses conferences and events.
- Curiosity fund up to 500 to spend on learning which is not role related.
- Up to 10% company bonus.
- Pension up to 6% company contribution.
- Volunteering day to give back to your local community.
- Enhanced maternity and adoption leave.
- Cycle to work scheme.
- Flexible working options including compressed hours.
- Hybrid working up to 3 days working from home.
We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process please do not hesitate to let a member of the Talent team know.
Employment Type
Full Time
