Office Assistant

Job Description: Office Assistant

Position Overview

We are seeking a detailoriented and proactive Office Assistant to join our team. The Office Assistant will play a crucial role in ensuring the smooth operation of our office by performing a variety of administrative and clerical tasks. The ideal candidate will be organized efficient and capable of handling multiple responsibilities with a positive attitude.

Key Responsibilities

• Administrative Support: Assist in daytoday office operations including filing data entry and managing correspondence (emails letters packages).
• Reception Duties: Greet visitors answer phone calls and handle inquiries in a professional and friendly manner.
• Scheduling and Coordination: Schedule meetings appointments and travel arrangements for staff. Maintain office calendars and coordinate events.
• Document Management: Prepare and edit documents reports and presentations. Ensure all documentation is accurately filed and easily accessible.
• Supplies Management: Monitor and order office supplies to ensure the office is wellstocked. Maintain inventory records.
• Office Maintenance: Ensure the office environment is clean organized and presentable. Liaise with building management for maintenance issues.
• Financial Assistance: Assist with basic bookkeeping tasks such as processing invoices expense reports and managing petty cash.

Qualifications

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proficiency in MS Office (Word Excel PowerPoint Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Attention to detail and problemsolving skills