Administrative Assistant
Administrative Assistant
Posted on :
06-10-2024
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Posted on :
06-10-2024
Job Description
Overview:
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the secondlargest private employer in Chicago. We are a multicultural international community of more than 20000 faculty and staffeach supporting UChicagos mission of inquiry and academic excellence.Our client is a Medical Center provides worldrenowned patient care while advancing medical science through groundbreaking research. Together UChicago Medicine and the Biological Sciences Division are working to address the worlds most pressing medical challenges.
Job Title: Administrative Assistant
Duration: 2 Months
Location: Batavia IL 60510
Job Type: Contract
Work Type: Onsite
Shift: (Mon Fri 8:30 AM 5:00 PM)
Job Description:
- We are seeking a highly organized and proactive Administrative Assistant to support the transition team with a range of administrative functions.
- This role involves scheduling drafting communications planning meetings and managing various projects.
- The ideal candidate will be detailoriented capable of multitasking and possess excellent communication skills.
Key Responsibilities:
Scheduling & Calendar Management:
- Coordinate and manage executive and team calendars.
- Schedule and confirm appointments meetings and events.
- Handle travel arrangements and accommodations as needed.
Drafting Communications:
- Draft proofread and edit internal and external communications including emails memos and reports.
- Prepare and distribute meeting agendas minutes and followup action items.
- Serve as a liaison between departments and external partners.
Meeting & Event Planning:
- Organize and coordinate meetings and events.
- Prepare meeting materials and ensure all logistical arrangements are in place.
- Follow up on action items and track progress to ensure timely completion.
Project Management:
- Assist with planning and executing various projects.
- Monitor project timelines and deadlines ensuring deliverables are met.
- Prepare status reports and update stakeholders on project progress.
Job Skills & Competencies:
Organizational Skills:
- Ability to manage multiple tasks and prioritize effectively.
Communication Skills:
- Excellent written and verbal communication skills; ability to draft clear professional documents and correspondence.
Attention to Detail:
- Strong focus on accuracy and thoroughness in all tasks.
Time Management:
- Capable of managing time efficiently and meeting deadlines.
Technical Proficiency:
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and familiarity with project management software (e.g. Asana Trello).
Interpersonal Skills:
- Strong ability to work collaboratively with team members and interact professionally with clients and stakeholders.
ProblemSolving:
- Ability to identify issues and develop practical solutions.
Discretion:
- Ability to handle highly sensitive information with confidentiality.
Education & Experience:
- High School Diploma or equivalent required; Associates Degree or higher preferred.
- Minimum of 23 years of administrative experience preferably in a corporate or professional setting.
- Experience in project management and event planning is a plus.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full Time
Key Skills
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