Executive Assistant
Executive Assistant
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Job Description
This manager is looking for someone with a few years of Admin Assistant experience; Project management experience is a plus!
This candidate will interact with staff answer phone calls respond to emails schedule meetings and have effective communication skills.
This candidate will directly report to VP in addition to working with a larger team including Internal stakeholders.
Will arrange meetings prepare materials and ensure the executives time in meetings is productive and organized.
Candidate will need to be comfortable working in a collaborative and team environment.
Must be cool under pressure and professional in the work environment.
Must Haves:
Strong organizational skills
Clear communication
Experience with Invoice tracking
Experience with Calendar Management (large part of responsibilities)
Scheduling
Thorough and clear verbal and written communication
Problem solving skills
Collaborative
Discreet and tactful due to confidential information
An associates degree preferred but not required. Experience will be evaluated over education if the candidate is a good fit.
Please note that there will be limited to no overtime.
JOB PURPOSE:
To provide administrative support and develop workflow processes and systems for a department and high level Vice President.
Role to include answering phones scheduling meetings taking minutes ensuring adequate office supply inventory assisting with department timekeeping and submitting orders/invoices etc.
DUTIES/RESPONSIBILITIES:
Composes correspondence without draft contents.
Coordinates travel arrangements and other duties or projects as needed.
Enters data into a database provides summary reports and adds fields as necessary.
Schedule meetings and appointments. Transcribes minutes of meetings.
Answers screens and initiates phone calls rerouting inquiries for department.
Coordinates gathering of input documents etc. from single sources for reports and
presentations.
Serves as liaison for the VP
REQUIRED EXPERIENCE/QUALIFICATIONS:
Minimum Education: Associate Degree preferred
Technical Requirements: Intermediate Word Excel and Outlook skills Min. 45 wpm keyboarding/typing speed
Years of Experience: 13 yrs. Related work experience
Employment Type
Full Time
