HR Specialist
Posted on :
05-07-2024
Employer Active
1 Vacancy
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Job Description
Responsible for the formulation of KAHRAMAA S HR policy under the guidance of the Senior Policy Analyst. The role is responsible for developing HR processes procedures flowcharts and forms. Responsible for providing administrative support to the human resources department and ensuring the smooth operation of HR processes and procedures. This role involves handling HRrelated documentation maintaining employee records coordinating HR activities and assisting with various HR initiatives.
Key responsibilities
Evaluates existing HR policy and general personnel benefit provisions against prevailing practices among similar organizations and assists in the effort to push for the adoption or approval of proposals that increase competitiveness.
Participates in the formulation of HR policy systems and procedures pertaining to among others: employment compensation employee relations and employee administration or services in accordance with company objectives government regulations and labour laws
Develops implementation guidelines and manuals to provide convenient reference of HR policy provision to employees supervisors and managers
Drafts directives advising department managers of company policy regarding various areas of HR management and ensures their wide and timely circulation.
Deals with oral or written queries or requests for clarification of HR policy provisions that may deal with possible conflict issues between KAHRAMAA S policy and government or general legal requirements.
Designs and reviews HR processes procedures flowcharts and forms to support HR policy implementation.
Ensures the compliance of KAHRAMAA HR policy provisions with government and general legal requirements in terms of content form and language of the HR policy.
Refers HR policy issues or cases that may have future legal implications or liabilities for KAHRAMAA to subject matter experts for advice or final resolution and files relevant documents for corporate knowledge purposes.
Assist with the onboarding process for new hires including organizing orientation programs preparing employee welcome packs and coordinating required documentation.
Support offboarding activities such as exit interviews return of company property and employee record updates.
Prepare and maintain HR documents employee handbooks policies and procedures. Ensure accuracy completeness and compliance with legal and regulatory requirements
Utilize ERP systems and databases to input and retrieve employee data. Ensure data accuracy generate reports and provide basic HR analytics as needed.
Monitor and manage employee leave requests ensuring compliance with leave policies and tracking balances and provide reports to payroll for processing.
Draft HRrelated correspondence such as employment verification letters disciplinary notices and memos. Coordinate internal communication related to HR policies procedures and updates.
Ensure compliance with relevant laws regulations and internal policies. Maintain proper record keeping such as filing archiving and retrieval of HR documents in accordance with data privacy and retention requirements.
Maintains personnel databases; employee record keeping data security and integrity under HRA competency
Ensures the processing of new hires rehires and terminations is accurate and timely
Arranges and ensures timely payment of employee benefits such as loans airfares freight charges Qatari leave bonus education assistance to Qatari staff etc.
Arranges termination of employee services in accordance with HR Law and ensures payment of their terminal benefits
Authorizes the processing of Qatari retirements insurance claims health benefits and injury compensation.
Processes retirement/pension payments (mandatory disability voluntary) and prepares final settlements.
Processes resignations and service terminations as per policy.
Resolves and assists retired employees in settlement of their dues.
Requirements
Education and Experience:
Bachelor s Degree in Human Resources / Business Administration / Psychology Postgraduate degree in Business Administration or HR preferred .
More than 10 years of experience in a similar role.
Bi Lingual Spoken and written English and Arabic preferable
Required Skills:
Ability to effectively manage time and schedules.
Skill in budget preparation and fiscal management.
Ability to communicate effectively both orally and in writing.
Knowledge of ISO/Risk management standards and procedures.
Advanced knowledge and understanding of ERP/HR Systems.
Ability to make administrative/procedural decisions for improvement.
Organizing and coordinating skills.
Employment Type
Full Time
Key Skills
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