Administration Functions Support

Responsibilities:

• Provide administrative support to ensure the efficient operation of the office.
• Support managers and staff through a variety of tasks related to organization and communication.
• Handle confidential and time-sensitive materials, ensuring familiarity with the Dar's concepts, practices, and procedures.
• Maintain physical and digital filing systems.
• Work with administrative and finance staff and coordinate with the storekeeper to ensure office supplies are always on hand.
• Provide administrative support to senior leaders, including email correspondence, generation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Support the finance department with petty cash, medical insurance transactions, catering company invoices, and projects’ invoices.
• Act as the point of contact for internal and external suppliers and stakeholders.
• Provide support to the Travel Section.
• Assisting travelers with travel visas, passports, and other travel documents.
• Handling all incoming travel requests and the processes that follow.
• Communicating with travelers regularly to keep them updated on logistics.
• Coordinating transportation and airport transfers for travelers.

Requirements:

• Bachelor's degree or equivalent.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.