Business Administrative Assistant

Main Accountabilities

Administrative support

• Deliver office administrative tasks such as, but not limited to, clerical work, filing, scanning, archiving, updating documents and data bases
• Handling purchase to payment process for the premises and running costs budgets
• Managing the office invoices process from submission until payment
• Follow up with vendors for reconciliations and year end vendor clearances.
  

Relationship & stakeholder management

• Follow up with the bank on rejected cheques and payments, issuing any letters needed for banking matters
• Build relationship with colleagues locally and regionally and answer enquiries based on business need also maintain a good relationship with vendors.
  

Finance & resource management

• Manage the preparation and delivery of cheques and off system payments under the supervision and in coordination with the Business Operations Manager
• Managing cash including customer service cash collection and petty cash and recording on SAP in line with the cash management policy and posting Cash and petty cash on SAP daily
• Managing and updating the delegation of authorities for Jordan office
• Processing Teaching Center refunds
• Train new joiners on using SAP in PR creation, GR and IR, staff to clear their accounts on SAP, and preparing OTV and Journals for other departments
• Monthly preparing for accruals, deferrals, and prepayments
• Reconciling card payments ,paytabs and reporting on daily basis
  

Managing self & others

• Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
• Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.
• Monitors task completion to agreed quality and time standards.
  

Minimum/essential Requirements-

• BA or equivalent years of experience in accounting and administration
• At least 1 years’ experience in a similar role. Proven track record in general office administration.