Administrative Assistant 739732

Job Title: Administrative Assistant

Duration: 4 Months (With possible extension)

Location: Westfield MA 01086

Summary: The primary responsibility of this role is to offer clerical support to the Director of Facilities.

Responsibilities:

Attend and take minutes for all Facility and Environment of Care meetings.

Reconcile monthly expenditures.

Manage and maintain the hospitals online SDS submissions.

Monitor and maintain the Critical Compliance spreadsheet.

Support and assist facilities staff with Camis (facility maintenance scheduling program) resetting passwords.

Maintain inspection reports and inspection permit database.

Schedule staff training/certifications.

Order office supplies.

Cover the switchboard during vacations sick calls and or personal leave.

Collaborate with other departments when needed Safety/Security Communications Environmental Services Facilities Nursing Human Resources and Nursing.

Other duties as assigned.

Requirement:

Desired 3 years of experience with Outlook/Calendar for efficient email communication scheduling and task organization.

Proficiency in Microsoft Excel is required.