Procurement Associate

Job Title: Procurement Associate

Job Grade: Grade 6

Department: Finance & Operations

Unit: Operations

Reports Directly To: Senior Procurement Coordinator

Works Directly With: Programs Team Operations Team Finance Team

Our client is seeking a Procurement Associate to join their team and support the acquisition and supply of goods services and works in a compliant and efficient manner.

Main Responsibilities:

Procurement Process:

• Assist in developing and tracking procurement plans.
  
• Coordinate sourcing process for goods and services.
  
• Prepare procurement documents and ensure compliance.
  
• Follow up with suppliers on delivery status and invoicing.
  

Reporting and Coordination:

• Generate and disseminate procurement reports.
  
• Coordinate communication with program teams and suppliers.
  
• Provide support and training to staff on operations policies.
  

Facilities Maintenance:

• Support maintenance of office facilities and fleet.
  
• Research parts availability and costing for fleet maintenance.
  
• Liaise with vendors for repairs and renovations.
  

Key Performance Areas:

• Uphold professionalism and organization mission.
  
• Share weekly tracker/plan with program teams and Supply Chain Manager.
  
• Ensure all travel requests are approved before processing.
  
• Maintain accurate inventory reports and follow up on processes.
  

Requirements

Qualifications and Skills:

• Professional Diploma holders with relevant experience.
  
• Bachelor s degree in Purchasing/Supplies is an advantage.
  
• Minimum three years of experience in similar role.
  
• Proficiency in MS Office applications.
  
• Strong team player with excellent communication skills.
  

How to Apply: Interested candidates should submit their resume.