Team Administrator

Welcome to the home of the 2024 Client Choice Awards Winner: HLB Mann Judd Voted Best Accounting Firm in the $100$200m Revenue Category! Elevate your career by joining our client s prestigious international team.

Supercharge your career and align yourself with unparalleled excellence at HLB Mann Judd. With a legacy spanning nearly a decade the firm stands as a beacon of success in the accounting and advisory realm. From guiding multinational corporations to nurturing startups it specializes in delivering tailored solutions across a spectrum of services including accounting auditing tax advice and corporate finance. As a proud member of HLB International its global network amplifies its impact allowing it to navigate complex challenges and unlock opportunities on a worldwide scale.

The firms illustrious history is rooted in a commitment to people its clients its team and its communities. Its values Valuable Accessible Supportive and Trustworthy serve as the cornerstone of its culture driving it to exceed expectations and make a lasting impact.

Ready to join a team that champions excellence and fosters growth Step into the future of your career with HLB Mann Judd as a Team Administrator. Apply today and become part of an extraordinary legacy of success.

As a Team Administrator you will be responsible for drafting various types of correspondence via letter and email. This includes crafting Cover Letters drafting Division 293 Notice emails and preparing Land Tax Notice emails and letters. Additionally you will be tasked with drafting letters such as engagement and ethical letters as well as handling other client correspondence including NOA IAS letters.

Drafting correspondence via letter/email:

• Drafting Cover Letters
  
• Drafting Division 293 Notice emails
  
• Drafting Land Tax Notice emails and letters
  
• Drafting engagement/ethical letters
  
• Handling other client correspondence including NOA IAS
  
• Sending ATO notices to clients
  
• Protecting documents such as Tax Notices in iManage Share
  

Collations:

• Collating documents in PDF format
  
• Collating paper documents
  
• Collating electronic documents
  
• Separating PDF documents into workpapers
  
• Scanning and saving documents as PDFs
  
• Printing physical documents
  

Projects/clients:

• Attaching client documents/emails in projects
  
• Downloading ATO reports/documents
  
• Drafting individual ITRs from Prefill
  
• Handling Tax Statements (linkmarket computershare and cgt)
  
• Rolling forward projects and completing planning sections
  
• Compiling accounting fees into PDF and drafting Excel standard accounting fee workpapers
  
• Scheduling meetings drafting agendas and minutes
  
• Preparing fees
  
• Creating Excel documents
  
• Creating Sharelink files
  
• Managing Dividend Statements (linkmarket computershare and cgt)
  

Admin tasks:

• Preparing ATO lodgements for Partner/Director authorization
  
• Breaking down utilization tracker for staff weekly
  
• Creating timesheet memes and providing weekly entertainment
  
• Sending tax lists monthly
  
• Updating Manila Leave Tracker monthly
  
• Managing leave tracker
  

Xero admin tasks:

• Setting up basic Xero files
  
• Handling Xero administration
  
• Managing Xero disbursements
  
• Uploading bank transactions in Xero (CSV file)
  

Client setup/APS maintenance:

• Updating client information such as address and contact person
  
• Handling client terminations
  
• Managing client and matter setups
  
• Updating MRs addresses etc. on APS
  

Requirements

Gear Up for Success: Essential Qualifications

• Strong attention to detail
  
• Highly developed organizational skills and a methodical approach to completing work
  
• Excellent time management skills
  
• Ability to meet deadlines and maintain focus on objectives
  
• Flexibility and adaptability to changing priorities and work demands
  
• Advanced Excel and Word skills
  
• Experience with Xero and Bookkeeping
  
• Preferable experience with Workflow Max and Receipt Bank use
  
• Experience in Australian accounting with highlevel exposure to Australian GST legislation is a definite advantage
  
• Strong communication skills both written and verbal
  
• Sound understanding of contemporary Australian business practices and culture
  
• Excellent client service skills with the ability to provide professional and responsive service
  

Benefits

Great reasons why you should choose us:

• Comprehensive HMO coverage: With the option to include up to two dependents ensuring your familys wellbeing every step of the way.
  
• Competitive Package: We value your contributions and ensure youre rewarded accordingly.
  
• Prime office location: Work in a vibrant and accessible environment that inspires productivity with unlimited free access to our office gym in Ortigas and Makati.
  
• Possibility to transition to Hybrid setup upon regularization based on performance.
  
• Day shift schedule: Enjoy a worklife balance with regular hours that allow you to make the most of your personal time.
  
• Standard government and Emapta benefits: Weve got you covered with all the essentials.
  
• Generous annual leave: Take advantage of 20 annual leave days with the opportunity to add 2 more as you celebrate each work anniversary (maximum of 10 leave credits).
  
• Engaging activities: Join our teambuilding events celebrate holidays and support meaningful causes together.
  
• Loyalty incentives: As a token of our appreciation receive a cash bonus annually starting from your third year with us.
  
• Mentorship and exposure: Learn from global leaders and collaborate with talented teams to enhance your skills and broaden your horizons.
  
• Upskilling opportunities: Grow both personally and professionally through our Emapta Academy programs.
  
• Career advancement: Were committed to your growth and offer clear pathways for progression.
  
• Regular performance reviews: Receive constructive feedback and salary appraisals twice a year to recognize your achievements.
  
• Inclusive work environment: Join a diverse and supportive team where everyones contributions are valued and respected.
  

HLB Mann Judd x Emapta Philippines

Embark on a transformative journey with HLB Mann Judd powered by our strategic partnership with Emapta. This collaboration offers Filipinos the opportunity to join our international team without leaving the country. As part of Emapta HLB Mann Judd extends its reach providing premium global opportunities to local talents. Experience the best of both worlds worldclass expertise from HLB Mann Judd coupled with the stability and growth offered by Emapta. Join a community that values camaraderie and excellence where your contributions are recognized and rewarded with competitive compensation packages. Together lets create a better future with HLB Mann Judd and Emapta.