Admin Bookkeeper

• Execute administrative tasks including but not limited to report preparation maintenance of records and adhoc projects.
  
• Collaborate with colleagues to streamline administrative processes and identify areas for improvement.
  
• Assist with bookkeeping tasks such as recording bills matching payments and sending invoice reminders.
  
• Ensure accuracy and completeness of financial records by conducting regular audits and reconciliations.
  
• Utilize accounting software Xero to complete bookkeeping duties.
  
• Assist in the renewal process of IT software licenses for clients of the business.
  
• Assisting with administrative or accounting service tickets using CRM
  
• Updating and maintaining sales spreadsheet monthly and sending to external entity.
  
• Management of Sales Orders in CRM and advising the team when payments are made.
  

• Reconcile bank accounts
  
• Checking the invoices they are allocated to
  
• Flag payments that are for sales orders.
  
• Accounts Payable Reconciling
  
• Entering bills in Xero
  
• Reconciling the bills to charges in CC and bank accounts.
  
• Following up on overdue invoices.
  
• Verifying coding of invoices and expenses
  

• Keeping track of issued Sales Orders Purchase Orders and Company projects.
  
• Updating tickets and assigning to relevant staff
  
• Keeping track of annual agreements and renewals
  
• Auditing counts of invoiced items
  
• Assisting in the smooth running of Marketing Emails
  
• Responding to admin or accounts emails and enquiries.
  
• Provide support to executives with special projects research and other tasks as needed.
  

Requirements

• Bachelor s degree in accounting finance or related field preferred.
  
• At least 3 years of experience in administrative support and/or bookkeeping roles.
  
• Proficiency in Microsoft Office suite and accounting software Xero.
  
• Experience with ConnectWise Manage is highly desirable.
  
• Excellent organizational skills and attention to detail.
  
• Strong communication and interpersonal skills.
  
• Ability to prioritize tasks and manage time effectively.