Legal Secretary - Appellate (37384)

Growing Houston area law firm has a great opportunity available for an experienced Legal Secretary with Appellate experience. The ideal candidate will possess strong knowledge of state and federal court rules and filing procedures; excellent communication and interpersonal skills; the ability to act with discretion; possess excellent organizational, time management, word processing, proofreading, and strong multi-tasking skills. He/she will be self-assured, conduct themselves in a professional manner as well as having a professional appearance and is capable of working effectively under pressure due to deadlines.

Job Responsibilities

Broad range of traditional litigation secretarial responsibilities

Creates, transcribes, revises, and maintains a variety of legal documents

E-files documents with various state and federal courts

Maintains client files, including organizing electronic filings, served documents, correspondence, and other documents on the firms shared server for active files

Retrieves cases via Westlaw

Assists with various stages of case management

Performs administrative duties including, time entry for assigned lawyers, travel arrangements, expense reimbursements, deposition scheduling, calendaring, answering telephones, sorting and distributing incoming mail, and file management

Coordinates various meetings for assigned lawyers with clients and firm lawyers

Personal correspondence and travel assistance as requested by firm lawyers

Other miscellaneous duties as assigned

Job Requirements

Minimum five years of experience as a litigation secretary with 3 years of appellate experience

Advanced proficiency in Microsoft Word and Outlook

Flexibility with respect to occasional overtime and/or weekend accessibility (which will vary with respect to attorney workload, trial schedules, and/or travel needs)

Possess an adaptable and pleasant demeanor and readily adjust to changes in firm policies and procedures

Additional Preferred Experience, Skills, Knowledge and Abilities

NetDocuments (document management system)

Intermediate Advanced proficiency in Excel and PowerPoint

TABS (Time and Billing System)

Solid appellate briefing experience

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